Finance Officer II – Regions at International Livestock Research Institute (ILRI)

The International Livestock Research Institute (ILRI) seeks to recruit a Finance Officer ll-Regions to support accounting and reporting in field and regional offices, working closely with finance team in regions and programs to ensure completeness and accuracy of reporting.

ILRI works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org

Regional/field Offices

• Enforce compliance to the field office operating manual.
• Collaborate with regional/field office staff to ensure timely posting of returns and carry out monthly review of payment vouchers.
• Visit field offices and carry out compliance reviews from time to time.
• Provide support and capacity building to field office staff to ensure adherence to ILRI or hosting organization policies.
• Provide necessary inputs to aid in review of field office manual.
• Identify any incorrect entries and liaise with FM for approval to pass adjusting journal entries in the system.
• Maintain proper financial records of regional/field offices - both soft and hard. Similarly,
• ensure secure record keeping system is in place in field offices.
• Work closely with internal and external auditors in facilitating effective audits by availing required documents and responding to queries (in collaboration with the Finance Manager) to ensure all issues are resolved and clean (unqualified) report provided.
• Work closely with regional reps in reviewing performance of field accountants and identifying opportunities for their professional development.
• Review financial accounting/reporting processes in regions to identify opportunities for improvement and enhance efficiency.

Budgets

• Provide advise especially in unit costs etc. towards development of proposal budgets for projects implemented in field offices.
• During Institute budgeting process, review field/regional office budgets for completeness, accuracy and to ensure project related costs are not included in field office budgets.
• Work with other Finance Officers in uploading of project budgets in the financial system.
• Share BvA reports with field offices on a monthly basis.

Staff And Consultant Payments

• Reviewing travel advance requests for field office staff to ensure compliance with ILRI policies.
• Reviewing field staff travel expense reports to ensure that support documents (attendance lists, payment lists, per diem calculator, trip reports, original receipts etc.) have been attached;
• Ensuring the validity and accuracy of all submitted receipts by periodically sampling receipts/payments and clarifying sampled expenses with vendors/payees.
• Reviewing field office consultants ToRs to ensure all proposed payments are legitimate and fully supported and making necessary entries in the financial system.

Other

• Train the alternate position all aspects of this job to ensure continuity.
• Provide additional support on demand to the clients of the unit.
• Capacity build field accountants to improve their knowledge and enhance efficiency.
• Help other unit members to learn and excel in their work.
• Can be called upon to work on tasks relating to programs or other sections within finance.
• Ensure field office finance manual is in place and complied with

Requirements

• Bachelor’s degree in Finance or Accounting or its equivalent.
• Master’s degree in Accounting or business-related field will be an added advantage
• Full accounting qualifications- CPA (K) or ACCA.
• At least 5-6 years progressive experience in finance/accounting.
• Experience in a supervisory position is a plus
• Work experience in non-profit or international organization
• Knowledge of computerized accounting software required
• Good computer skills.


 

Post location: The position will be based in Nairobi, Kenya

Terms of Appointment

This position is at job level HG 14. The position is a 3 years contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances

How to apply: Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development by clicking on the tab "APPY NOW" on or before 2 March 2020.