Finance Officer – IT at Corporate Staffing

Key Responsibilities:

• Balance and maintain accurate ledgers in ZohoBooks.
• Reconcile cash and bank entries with deposits and expenses on a daily basis.·
• Ensure all transactions have the necessary supporting documents which are stored
  • in ZohoBooks attached to the relevant transaction 
  •  in Zoho Workdrive and
  • where applicable  for physical files.
• Produce monthly financial statements (cash flow, profit and loss and balance sheet)
• Report daily cash balances
• Calculate and file VAT taxes timely and accurately.
• Ensure WHT deductions are made from payments and paid to KRA timely and accurately.
• Collect WHT certificates from KRA and send to vendors in a timely manner.
• Ensure all statutory and PAYE taxes are accurately deducted and paid to the KRA.
• Prepare financial statements for audit.
• Ensure that customers are invoiced timely and accurately via ZohoBooks.
• Ensure that customer payments are matched to customer invoices accurately in ZohoBooks.
• Ensure that accurate customer statements of accounts are prepared to assist with collections.
• Onboard vendors as per company procedures on to ZohoBooks.
• Prepare Purchase Orders.
• Strictly enforce “No PO, No Payment” policy.
• Prepare and match invoices with purchase orders.
• Obtain quarterly, confirmatory statement of accounts from vendors.
• Deal with all administrative requirements for the site.Maintain the asset register.
• Regularly complete asset and quality audits.
• Assist Sales Operations to prepare reports for customers, such as quarterly customer billing overviews.
• Assist Operations team to provide reports on expenses from Operations.
• Prepare reports on weekly activities.

The successful  candidate will need to:

• Work with the Finance colleagues in other countries to develop the Finance function further.
• Engage pro-actively with your colleagues to make improvements in the Finance Function.

Key Skills and Qualifications

• BSc degree in Finance or Accounting.
• 2 to 3 years of relevant experience
• Thorough knowledge of basic accounting procedures and principles.
• Computer Literacy: Microsoft Packages
• Must have at least CPA part 2 professional certification.
• Knowledge of financial account management, maintainance of general ledgers, fiscal compliance, audits, invoicing, financial reporting and vendor management.
• Proven work experience as a Finance Officer or similar role.
• Knowledge of financial and accounting procedures.
• Experience using financial software.
• MS Excel skills.
• Knowledge of financial regulations.
• Excellent analytical and numerical skills.
• Sharp time management skills.
• Strong ethics, with an ability to manage confidential data.
• Bachelor’s degree in Accounting, Finance, or related course from a recognized university.