Finance Officer at World Agroforestry Centre (ICRAF)

DUTIES AND RESPONSIBILITIES

• Internal Control System
  • Adhere to internal control systems that will ensure that the centre attains its objectives, produce accurate and reliable data for decision making, ensure compliance to policies and laws of host countries and safeguard the centre assets
  • Identify and assess changes that could significantly impact the system of internal control in the centre.
  • Evaluate and communicate internal control deficiencies in a timely manner to supervisor
  • Financial Planning and Budgeting
  • Prepare and analyze financial data for budget estimates provided by the various units and themes for the annual financial planning (POWB)
  • Assist in the preparation and consolidation of the annual Programme of Work and Budget
  • Monitor budget expenditures for the units at the HQ, the regions and country offices
  • Preparation of monthly, quarterly, and annual budget vs. actual expenditure for review by the project managers
  • Prepare and process financial data necessary for budget adjustments as approved by the project managers ensuring compliance to grant agreements
• Donor Reporting and Compliance
  • Preparation of donor financial report that comply with donor requirement in all aspects.
  • Recommend measures or actions to ensure full utilization of various budget allocations.
  • Assist in the review of Donor Financial Reports from the regional offices ensuring that they have been done as per the donor and ICRAF requirements before presentation for internal ICRAF approval.
  • Preparation of donor invoices for funds request as well as other invoices as may be requested from time to time.
  • Ensure funds follow up from donors to ensure Centre’s cash flow is not affected.
• Partner financial monitoring
  • Assist in the financial management capability assessment of partners
  • Review and confirm partner’s reconciliations before additional disbursements to partners
  • Ensure advances to collaborating Institutions are accounted on time
  • Review and process partners advance liquidation and update the same in the accounting system
  • Prepare monthly ageing of partners for the units responsible for and follow up on overdue liquidations
• Review of Proposals, Partner and Donor Agreement
  • Review of proposal and concept notes budget to ensure they are full costed as per ICRAF policy
  • Review of Donor Agreement and ensure all the financial clauses are acceptable, attainable and in compliance to our Grants acceptance requirements
  • Review of Partner agreement and ensure adherence to main donor requirements and ICRAF policies as applicable.
• Project Audits
  • Coordinate special external audits for all projects in the respective assigned units
  • Ensure the Audit recommendations are followed up and implemented

Other Responsibilities

• Review of the imprest request from country offices.
• Financial management capacity building for administrators and regions.
• Identify and mitigate potential risks within your work area.
• Contribute towards the finalization of ICRAF’s annual accounts
• Support the interim and annual institutional audit process
• Contribute to system enhancements and improvements

Requirements

• Bachelor’s Degree in Commerce
• CPA(K)
• 7 years’ experience in accounting, 3 of which should be in grants management
• Exposure to an ERP
• Excellent analytical skills.
• Strong team player with ability to work in virtual teams.
• Ability to work and communicate effectively with a broad spectrum of individuals within a broad range of cultural environment.
• Proficiency in database applications and MS office suite and Unit4 Business World (Aggresso)
• Excellent interpersonal skills demonstrated ability to work effectively in a multicultural team.
• Ability to organize and manage multiple priorities, work under pressure and meet deadlines.
• Strong self-starter with initiative to identify opportunities and take appropriate action.