Finance & Operations Coordinator at Nairobi Bariatric Center

We are hiring a Finance & Operations Coordinator to play a critical role in maintaining financial discipline, overseeing inventory, and ensuring a smooth, accountable work environment at the clinic.

This is an ideal position for someone who is confident with accounting and reporting, but also has the maturity and interpersonal skills to coordinate a team, calmly manage internal issues, and keep daily operations on track. While not a formal management role, it requires leadership, reliability, and initiative.

Key Responsibilities

• Oversee day-to-day financial operations, including bookkeeping, reconciliations, payments, and payroll
• Prepare and analyze financial reports, ensuring all accounts are accurate, complete, and audit-ready
• Maintain control over inventory and stock movement; monitor reorder levels and support procurement planning
• Coordinate with suppliers to ensure timely deliveries and maintain strong vendor relationships
• Ensure timely compliance with tax, statutory, and regulatory filings
• Provide light HR support, including maintaining staff contracts, tracking leave days, and assisting with onboarding/offboarding
• Monitor the validity of operational licenses, staff certifications, and institutional registrations to ensure ongoing compliance
• Be a point of accountability within the team, supporting a positive work environment and helping to address conflicts professionally when they arise
• Coordinate with external auditors, suppliers, and internal departments to ensure operational continuity
• Support the clinic director in tracking operational follow-ups and streamlining workflow across departments

Requirements

• Minimum 7 years of experience in accounting, finance, or operations (experience in a healthcare or clinic environment is an advantage)
• Proven experience in inventory management and coordinating with suppliers, including tracking stock levels, supporting procurement, and maintaining accurate records
• Bachelor's degree in Accounting, Finance, or a related field
• Proficiency in accounting software (e.g., QuickBooks, Sage) and strong Excel skills
• Strong organizational, analytical, and problem-solving skills
• Emotional intelligence and confidence in calmly addressing interpersonal or operational challenges
• High level of integrity, discretion, and personal accountability
• Excellent time management skills and ability to work independently in a fast-paced setting