Financial Assistant at Kenya Livestock Commercialization Project

VACANCY NO: KeLCoP/1/2023-2024

Job Description

• The Financial Assistant will be responsible for ensuring a proper accounting filing system; follow up of accountabilities from Counties, staff, and other implementers, data entry and reconciliations. 
• The workstation will be at PMCU Nakuru but he/she will be expected to travel extensively within the Project area, as may be required. He/she will sign a five (5) year Contract of Employment with the initial six months on probation. The contract will be renewed annually based on satisfactory performance.

He/she will be answerable to the Financial Controller for the following duties and responsibilities:

• Preparation of source documents, e.g. payment vouchers, journal vouchers, Cash books, Vote books, data entry into the accounting system and preparation of reconciliations for review by the Project Accountant;
• Assist Project Accountant and Financial Controller in Preparation of project reports to enable the withdrawal of funds from financiers and manage the overall treasury/ cash flow aspects of the project;
• Chronological filing of documents with adequate cross reference to ensure ease of retrieval and Follow up of accountabilities, maintaining a detailed log of outstanding accountabilities;
• Collection of accounting data from implementing counties and Proactive support to the County designated project support accountants.
• Maintain key registers such as fixed assets; inputs into the contracts register, Imprest registers and other accounting registers.
• Support the Project Accountant and Financial controller in the preparation of informative management accounts in the form of monthly, quarterly, semi-annual and annual reports regarding aspects of project financial monitoring bringing out variances and advising implementers as to the limits of expenditure;
• Any other duty as may be assigned by Financial Controller and the Project Coordinator.

Academic qualifications and other requirements for the Position:

Minimum Requirements:

• A Bachelor’s degree in Commerce (Accounting option), or Finance, or Bachelor’s degree in Business Administration; Accounting or Finance options from a recognized University;
• Have at least CPA Part II;
• Have at least 8 years’ experience working in a similar field out of which 5 years’ in a government donor funded project;
• Computer-literate including accounting packages and well-versed in the use of MS OfficeExcel and Word.

Other Requirements:

• Ability to work under pressure and meet strict deadlines and work with minimum supervision;
• Ability to work and interact with people from diverse, professional, social and cultural backgrounds;
• Good interpersonal and Communication skills, excellent planning, organizing and recordkeeping skills;
• Ability to work as a team player, self-motivated and creative thinker, good analytical and quantitative skills, report writing and excellent coordination and negotiation skills;
• Fluent in English (written and spoken)