Global Procurement Manager at PATH

With offices in over 20 countries, the Global Procurement Manager leads the strategic and operations goals of PATH’s procurement activities, ensuring efficient, effective, and quality management of procurement services.  Leading a team of procurement officers and/or associates, working closely with local procurement staff in country, the Global Procurement Manager is responsible for establishing, monitoring, and providing entity wide oversight of programmatically led procurement activities. This includes technical support and mentoring to the various locations and programs where PATH operates and leveraging the procurement capabilities and automation within PATH’s enterprise systems. Key objectives include ensuring goods and services are sourced in a transparent manner, considering value for money and in compliance with PATH policies, donor, and government policies and/or regulations.

The ideal candidate will have experience working cross functionally in a global environment.

Duties and Responsibilities

Leadership and Management of PATH Procurement:

• Manage the global procurement team, assigning, reviewing, and evaluating work and work schedules.
• Maintain staff by recruiting, selecting, orientating, and training employees.
• Develops growth opportunities through coaching and mentorship globally. Identify and develop strategic opportunities for the department with a view of diversity, equity, and inclusion.
• Supporting local procurement planning and management that meet PATH’s standards of performance.
• Active review of the global and local policy, procedure, standards, and guidelines.

Procurement Management, Planning and Reporting:

• Lead annual procurement planning process, consolidate procurement plans received from various team (programs, program support and offices) and update periodically through the year.
• Lead continuous improvement of PATH’s procurement function to bring efficiency and effectiveness.
• Develop and deliver capacity building plan based on Program and Country specific procurement assessments and inputs from PATH’s audit, management and compliance program and risk assessments.
• Prepare and submit quarterly procurement and supply chain management report. Identify key procurement data metrics for reporting.
• Ensure data is analyzed timely and is useful for accurate and informed decision making and to inform workflow process improvement.
• Provide proactive, rigorous, and logical methods to solve procurement related challenges faced by teams across PATH.

Strategic Sourcing of Goods and Services:

• Analyze industry trends and evolving technology to proactively identify supply-based issues, minimize risks and ensure continuity of supply; and identify emerging vendors in the markets.
• Maintain market information for effective use of costs/prices for proposal development and day to day operation.
• Develop differentiated purchasing strategies for goods and services.
• Lead the identification of vendors (vendor pre-qualification), periodic evaluation /assessment for effective deliver so that PATH has effective/optimal mix of vendors, mentor implementation of similar activities across PATH’s offices.

Policies, Procedures and Systems:

• Develop and implement policies, procedures, and operational systems for smooth and efficient delivery of PATH’s procurement systems and processes and the delivery of a high standard of customer service by the procurement team.
• Maintain up to date knowledge of relevant PATH, donor and US Government procurement specific policies, procedures, and statutory requirements, including keeping abreast of any changes, both in the US and internationally, and ensuring PATH compliance.
• Periodically conduct assessment of Country office procurement functions and policies to ensure they have well constituted committees and/or processes established so that there is consistent application of decision making across PATH.

Customer Service Excellence:

• Ensure coherence in the procurement function (within procurement and across functions) to have positive impact on compliance, efficiency, and value to PATH.
• Establish and maintain effective relationship with customers.
• Develop partnerships with peer agencies for customer service benchmarking and improvement.

Procurement Compliance and Risk Management:

• • Partner with the Office of Grants and Contracts and provide guidance and support, as necessary.
  • Ensure all procurement activities are conducted in an ethical manner and there is a detailed understanding and application of procurement police across PATH.
  • Implement training and awareness and necessary monitoring of activities to ensure proper understanding and adherence to donor and PATH policies, procedures, rules, and regulations in all offices.
  • Develop procedures and/or guidelines that ensure all procurement documents are professionally documents, are compliant and accurate and support documentation is appropriately filed and maintained, both by assigned team and in-country.
  • Identify, analyze, and report compliance risks in procurement flows, implement strong procurement controls, identify procurement ref flags, and implement internal and external audit corrective action plans.
  • Provide support to programs to ensure effective procurement management.
  • In an advisory role, ensure that all country offices have well constituted procurement committees or management structures that promote consistent application of decision making across all committees

Required Experience

• Bachelor’s degree in relevant field (Business Administration, Procurement and Purchasing, Logistics) and/or related field, or equivalent industry experience.
• Ideal candidate will have a relevant professional qualification in Procurement and/or Supply Chain Management, such as CIPS (Chartered Institute of Procurement and Supply).
• Minimum of 4 years’ experience of relevant procurement management experience, 3 + years’ experience in management or leadership role with increasing levels of responsibility required.
• Ideally with 2 years in an international organization in a similar role dealing with both local and international procurement.
• Ideal candidate will be familiar with working with government contracting and/or donor award-based organizations and understand how those policies and requirements affect procurement.
• Working knowledge of ERP systems, procurement technology and the ability to lead teams utilizing those systems.
• Ability to establish and maintain effective working relationships with persons from diverse educational, economic, and cultural backgrounds.
• Demonstrated ability in leading systematic change through strategic planning and developing and managing systems, tools, and processes.
• Experience defining program requirements and using data and metrics to determine improvements.
• Demonstrated ability to communicate effectively (both written and verbal) across multiple functions, levels, internal & external teams across multiple geographies.
• Proven success in drawing regular reports and deliver presentations to senior strategy management leadership, executives, and regular stakeholders, is required.
• 5+ years of experience working across multiple teams to problem solve collaboratively: facilitate discussions to troubleshoot issues, remove barriers and drive root cause analysis.
• Proven success managing people and developing talent. Prior experience in diversity, equity, and inclusion initiatives, is preferred