Grant Accountant- Fund Management at African Population and Health Research Center

APHRC seeks to recruit a Grant Accountant- Fund Management to manage the Center’s fund management projects and coordinate the administrative duties in the office of the Director leading the fund management work.

Duties/Responsibilities:

• Provide support to project staff by ensuring cost effective utilization of resources;
• Monitor project expenditure to ensure they are in line with donors’ agreements and prepare donor financial reports;
• Monitor projects expenditure against the budgets and provide frequent feedback to the project managers and project staff on budget matters;
• Review field imprest / staff travel advance to ensure adherence to set procedures;
• Review partner institutions’ expenditure accounting and prepare funds disbursements;
• Participate in proposal development preparing budgets and other administrative sections;
• Prepare for project audits by continuously reviewing accounts for accuracy and provide support to auditors during project financial audits;
• Process payments and funds transfer;
• Ensure proper records management and compliance with internal and external requirements;
• Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates;
• Help in monitoring project implementation including review of burn rates both for the Center and project partners;
• Review financial information from across the Center tracking variables of interest for the Director’s management information;
• Manage the Director’s office and respond to queries in their absence;
• Schedule appointments for the Director as necessary;
• Manage meetings of the Director’s office, including preparing documentation and taking minutes as necessary; and
• Identify action points during meetings and follow up with the concerned parties to ensure accomplishment.

Qualifications, experience and skills:

• Bachelor’s degree in Finance, Accounting, Business Administration or related field.
• Must be a Certified Public Accountant (CPA K) or Chartered Certified Accountant (ACCA) equivalent.
• At least 3 years’ post qualification experience preferably in an international NGO.
• Excellent skills in MS Excel and familiarity with accounting software, preferably Navision (MS Dynamics).
• Willingness to extend beyond finance to the area of administration.
• Strong organizational, analytical and interpersonal skills; demonstrated ability to follow assignments through to completion.
• Ability to meet strict deadlines.
• Must have a high level of initiative and ability to work independently.