Grant Supply Chain Management Officer at Kenya Red Cross Society

Please note that you will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Reporting to: Associate Director – Supply Chain Management

Grade Level: 13

Purpose of Position

Procure goods, works and services to support activities of TWASEMA and Universal Coverage Projects of WVK ministry. Through procurement for these two projects aim to enhance and Mission of World Vision efficiently and effectively while maintaining high standards of integrity and accountability

Major Responsibilities

• Management and tracking of PR’s assigned & RFQ process to eliminate delays (40%)
• Receiving Purchase Requisitions for goods and services for the two projects.
• Liaise with the user and technical departments to ensure specifications on the PRF meet market standards and user requirements when required.
• Preparation and dispatch of Request for Quotations to prequalified suppliers for goods and services that are not on contract
• Evaluation and analysis of suppliers responses to identify the most responsive
• Make recommendations for award based on evaluation of all bids.
• RFQs issued to competent and first line suppliers to ensure best market prices.
• Negotiate and document discounted prices with the vendors
• Expected end results
  • Purchase requisitions actioned in a timely manner
  • PR from users reviewed to ensure specifications are well detailed
  • Requests for Quotations sent to prequalified suppliers/or open tenders per policy
  • Evaluation reports with recommendations
  • Competitive prices for goods/services
• Timely placement, management, dispatch and progression of orders placed with vendors (40%)
  • Preparation of contracts and purchase orders against the PRFs for approved suppliers & follow up for review and signing by authorised officers.
  • Dispatch purchase orders to the suppliers in timely manner.
  • Progress and track orders with suppliers

Expected end results

• POs raised and released to suppliers in a timely manner
• Expedited delivery of goods and services
• Cost savings calculated and created in provision

Compliance to donor procurement policies and standards (15%)

• Conduct Market Surveys and Vendor visits for existing, potential and/or approved vendors to ensure they are qualified.
• Screen vendors on Blocked Party screening
• Attend and participate in donor meetings and project site visits

Expected end results

• Blocked Party screening on suppliers awarded works
• Carry out vendor visits as necessary
• Donor meeting and Dept/users briefs

Any other duties as assigned by supervisor (5%)

Minimum education, training and experience requirements to qualify for the position:

• Graduate preferably in business related studies or it’s equivalent.
• Post graduate qualification in purchasing and supplies management from CIPS, Level 4
• A member of Kenya Institute Of Supplies Management (KISM)
• At least student Member of Chartered Institute of Purchasing and Supplies

Preferred Skills, Knowledge and Experience

• Must have prior working experience of at least 2- 3 years in purchasing and supplies
• Experience in working with ERP’s is an added advantage