Grants Accountant at African Institute for Development Policy

• Support the translation of project proposal and plan into financial plan.
• Support project development budgeting process
• Provide best practice models and tools to ensure exhaustive project costing and full cost recovery
• Establish and develop effective working relationships with project stakeholders and develop funding projections for outstanding proposals/concept notes.
• Compute, prepare and submit the annual indirect cost rate. Negotiate the rate with the applicable donor as necessary.
• The officer should ensure timely reporting, correct interpretation of budgets, etc to ensure the institute maintains good relationships with donors

B] Donor accounting

• Coordinates the accounting functions related to sponsored programmes and other restricted accounts
• Reconciliation of donor statements
• Timely and accurate donor invoicing
• Timely donor reporting
• Management of donor accounts and statements
• Monitor all budgeted programme expenditures and manage a system for regular monitoring of budget expenses and associated variations.
• Ensure adequate resources availability for programme implementation.

C]  Programmes accounts management

• Projects budgeting
• Projects accounts maintenance
• Projects reporting. Ensure that financial reports for funders are submitted in a timely manner.
• Monitoring of grant budgets, expenditures and forecasts of future needs
• Support to projects managers on projects administration and financial management
• Maintenance of projects financial management documentation
• Oversee the collection and maintenance of records on the clients of the Institute for statistical purposes according to confidentiality/privacy policy of the        organisation

D]  Management of partners’ accounts

• Partner statement reconciliation
• Partners’ financial reports consolidation
• Partners’ requests/claims verification and reconciliations before forwarding to for approvals
• Maintenance of partners’ files and documentation
• Establish and leverage partnerships with implementation consortia members and other stakeholders

E] Project audit facilitation 

• Plan project audits as per donor and AFIDEP guidelines
• Support execution of the audit
• Maintenance of audit files and schedules
• Custody of programmes contractual and transaction documentation

F] Partners capacity building

• Support partners in their financial management activities
• Partners training and support
• Regular monitoring of sub-partner budgets and expenditure levels ensuring compliance with contract agreements
• Provide training & workshops to all grant stakeholders on how to more efficiently and effectively manage their respective grants in following policy, guidelines, and all applicable regulations related to programs

• Effective grant contracts administration
• Up to date programme financial information
• Proper and complete programmes documentation
• Effective support to programme teams
• Accurate and timely projects reports
• Compliance with donor conditions
• Complete cost recovery from programme activities
• Effective overhead rate negotiations with donors