Grants and Compliance Officer at Tax Justice Network - Africa (TJN-A)

Key Responsibilities

• Develop and maintain an internal compliance dashboard for sub-grants and joint programming to track programmatic, financial, and administrative deliverables committed to by grantees and partners.
• Ensure complete understanding of joint-programming initiatives, including responsibilities of grantees and partners.
• Develop and standardize templates of contracts/addendums and other relevant agreements for joint programming and sub-granting in compliance with the Sub-Grants
• Policy, ensuring all documents align with donor regulations and organizational standards.
• Oversee and track the development of sub-grant contracts and memorandum of understanding (MoUs) with monetary value and ensure compliance on terms and conditions as prescribed in the contracts are fulfilled promptly and accurately.
• Assist with any adjustments to sub-grant agreements or MoUs based on evolving project needs, donor guidelines, or compliance issues.
• Regularly send reminders to sub-grantees on upcoming reporting deadlines.
• Actively participate in grantee and partner meetings and guide grantees/partners as required.
• Proactively lead the team in streamlining systems and processes to make sub-grant reporting and information sourcing more efficient in close collaboration with the Finance department and Project leads.
• Ensure the sub-grant budget and work plan information is received and shared with the Finance team and Project leads in a timely manner, and grantees are informed of changes and adjustments as required.
• Prepare relevant reports for project leads and the relevant finance team on the status of grant agreement compliance and provide recommendations where necessary.
• Prepare regular reports on sub-grant compliance status, highlighting potential issues and recommending corrective actions where needed.
• Ensure project partners and grantees understand what is expected of them on Financial and Narrative Reporting in consultation with the Finance Officers and/or Project Accountants.
• Proactively participate in Joint Programming Organisational Capacity Assessments and ensure grant management aspects are documented and gaps identified are addressed in consultation with the Finance team.

Professional Qualifications

• Degree in a relevant field (Finance and Project Management)
• Additional training and qualification in grant management and compliance will be an added advantage

Required Competencies & Experience

• Minimum of 5 years of experience in donor compliance and project management, CPA - K
• Experience working with civil society or NGO setting.
• Proven experience managing sub-grants and joint programming initiatives, focusing on compliance, budgeting, and partner coordination
• Excellent verbal, written, and organizational skills to communicate clearly and concisely in person, by phone or by email.
• Demonstrated ability to assess priorities and work under pressure to meet deadlines with attention to detail and quality.
• Ability to work independently and collaboratively to meet deadlines.
• Experience with and commitment to working in a diverse environment.
• Proven ability to work with people and willingness to support others.
• Skills and experience in report and proposal writing
• Strong communication, coordination, and interpersonal skills
• Strong analytical skills (data and financial)