Grants Assistant- Short Term Contract at RTI International

Job Summary: The Grant Assistant will be responsible for coordinating the closeout of 195 Kenya Crops and Dairy Market Systems (KCDMS) Activity partner grantees in across 12 counties.

Essential Duties

• Review KCDMS’ grants close out tracker, identify required actions, and actively monitor its implementation and execution.
• On a daily basis, liaise with Relationship Managers (RMs) on the status of each grantee in the tracker and input all updates upon receipt.
• Coordinate the team’s internal biweekly closeout meetings and interrogate the status of each grantee to ensure there is progress and set deadlines on action required. Escalate uncompleted actions to the Grants Manager for their awareness.
• Follow up with RMs on pending documentation to ensure timely submission to facilitate the closeout process. Close documents include:
• Approved final technical report
• Fully signed asset register (where applicable)
• Cost share forgiveness form
• Closeout checklist duly completed
• Submit complete closeout packages to the respective Grants Coordinator to upload the same to Grants Management System (GMS) to officially close the grantee.
• As time allows, complete grantee file checklists to under full grants package is organized and saved.
• Any other duties as assigned by your supervisor.

Responsibility

The holder of this position will be accountable to the Grants Manager. He/ she will be expected to have oversight responsibility of the closeout process partner grantees ensuring that RTI/KCDMS standard closeout processes are adhered to and completed in a timely manner.

Minimum Required Education & Experience

• A university degree, in BCOM/Business Management. Statistical and Analytical knowledge is an added advantage.
• Qualifications and/or experience in financial management and grants management.
• 1 year professional experience in Grants Management, preferably with USAID.
• Excellent communication and interpersonal skills

Physical/Mental Demands

Physical and mental demands of this role include those that must be met by an employee to successfully perform the essential functions of this job, as outlined above. Examples include: remaining in a stationary position for long periods of time; operating a computer and other office machinery; thinking, learning, and concentrating effectively and frequently communicating with other people, both within RTI and outside of RTI; frequently moving about inside and travel between offices, ability to handle the stress associated in meeting frequent, multiple and tight deadlines, ability to work in excess of 40 hours per week as workload and deadlines may require, ability to have regular, reliable and predictable attendance.