Grants Officer - Dhibiti Project at LVCT Health

Job purpose

• The primary responsibility of this role is to support the coordination of LVCT Health’s sub-grantsportfolio, overseeing the compliance with the various awards and sub-award agreements requirements and LVCT Health policies.
• The  officer  will  have  a  broad  and  deep  understanding  of  the  relevant  donor  rules  and  regulations  and  proactively identify compliance risks throughout the overall grant portfolio. S/He will develop and embed best practices in grants management in compliance with the USG rules and regulations.

Roles & Responsibilities

• Participate in the evaluation of potential sub-recipient’s proposals and conduct the pre-award and risk assessments for all potential partners, ensuring adequate documentation of this process.
• Support sub-recipients in the development of budgets and work plans.
• Prepare sub-awards amendments and contract modifications
• Ensure compliance with financial and administrative requirements, regulations, and policies ofLVCT Health and the respective donors.
• Provide  ongoing  support  to  sub-recipients  to  improve  their  administrative  performance,  build  their operational capacity, and reduce the risk to the project and LVCT Health.
• Provide assistance to the sub-recipients in understanding the terms and conditions of the award and facilitate or provide any necessary training/mentoring.
• Report all compliance findings to the Grants Manager and assist in the development of possible solutions. Review  monthly  financial  reports  and  cash  requests  and  monitor  actual  expenditures  against  budgets/ceilings,  document  material  variances  and  work  closely  with  the  partners  to  minimize  deviations from planned spending.
• Ensure that all the expenditures reported by sub-awardees meet the allowability criteria prior to being charged to the award; document, disseminate and follow up on disallowed expenses.
• Monitor   deadlines   and   ensure   final   deliverables   from   grantees   conform   to   LVCT   Health   requirements.
• Work with the Sub-awardees to build their capacity to prepare and submit accurate financial reports.
• Provide  ongoing  assistance  in  reviewing  sub  awardees  financial  and  accounting  policies  and  procedures and also their internal control system.
• Convene grant review meetings with the Sub-grantees
• Provide  relevant  financial  information  for  decision  making  to  the  sub-awardees  and  technical  teams in order to facilitate proper program implementation
• Ensure  the  cash  disbursement  tracking  schedule  is  updated  and  circulated  in  a  timely  manner,  liaising with the finance team to minimize delays in partner funds disbursement
• After projects are completed, support closeout grants in accordance with applicable policies and procedures.

Required Qualifications, Skills, and Experience

• Minimum of Bachelor’s degree in accounting or finance.
• Minimum of CPA finalist
• 3 years of experience in a similar position in a donor funded organization.
• Experience in USG rules and regulations
• Well-developed Interpersonal skills
• High integrity, honesty, initiative and team-player
• Ability to work with minimum supervision.
• Good oral and written communication skills.
• Ability to work under tight deadlines