Grants Officer at The Center for International Health, Education and Biosecurity (CIHEB)

Job Description

•  Ensure correct filing of award and subaward agreements and relevant grant documents
•  Maintain complete, accurate and up-to-date sub grantee filing and tracking systems
•  Manage and maintain the grants pipeline and associated trackers
•  Support the preparation, planning and follow-up kick-off, review, and monitoring meetings
•  Ensure Grant files are maintained and ensure that grant master files are always up-to-date
• and ready for audit
• Review designated subrecipient reports grants-related activities for accuracy, completeness, and compliance with CIHEB-K and donor policies
•  Train and provide grants management assistance to subgrantees, resolve administrative issues, and make recommendations for effective project implementation
•  Perform financial monitoring of grant activities, review financial reports submitted by subrecipients and provide follow up on any issues identified during the monitoring and review process.
•  Maintain a broad and deep understanding of relevant donor policies, regulations, and procedures among subrecipients  
•  Contribute to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance in the organization.
• Ensure effective delivery; provide continuous assessments of grantee performance against project objectives.
•  Identify, mitigate and report finance and support services risks.
• Support the review by Compliance and Audit team and support grants and program team in the implementation of audit recommendations

Requirements

• Degree in Business, Procurement, Accounting, Finance, Management, Auditing, Economics or related field. 
• A minimum of 4 years’ experience in the NGO sector in Grants/ Compliance officer positions. 
• In-depth understanding and experience of working with proposals and contracts from institutional donors. 
• Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures.