Head of Accounts Payable – Creditors at AAA Growers

Job objective

As the Head of Accounts Payable – Creditors your key function is to oversee the accounts payable department by assisting and deputise Finance Manager. Reporting to the Finance Manager and working closely to Accounts Payable Team, the Head of Accounts payable is critical to ensuring the smooth running of the department and providing leadership to the Team and ensure suppliers are paid on timely basis.

Your tasks and responsibilities

•  To ensure all payments of assigned creditors are processed for the approved and fully received goods and services for AAA Growers and timely assembly of documentation for payments submission.
•  Ensure that the entire accounts payable team submit their remittances and reports accurately and on time.
•  Ensure efficiency in the Payables Team
•  Ensure receipt of documentation from Suppliers, Farms and Stores
•  Attach supporting Invoice, GRN, LPO
•  Quality check to ensure information contained is reflected in the GRN and Invoice. Invoices must possess all the qualities of a tax invoice where necessary.
•  Ensure all documents are signed off as per the mandate.
•  Posting the supplier documentation into Quick Books.
•  Ensure correct credit period is respected and control supplier expectations.
•  Ensure supplier statements are received on time.
•  Reconcile supplier statement against Balance held in QB.
•  Prepare remittance of unpaid invoices and reconcile against QB balance.
•  Prepare Price Analysis sheet.
•  Complete schedule of pending payments indicating status/reason for non-remittance (missing documentation - requisite approvals, LPO, GRN, Remittance missing, other)
•  Prepare monthly analysis – creditors payable summary (per Supplier and total amount) and submit report to Head of Creditors
•  Ensure payment allocations are made immediately prior to filing.
•  Follow-up on outstanding issues highlighted on schedule of pending payments.
•  Request any documents that do not conform to Quality Check (incorrect statements, Credit Notes, ETR)
•  Request revised statements, missing invoices, credit notes from the Supplier.
•  Respond to non-payment related Vendor enquiries (NB. Any payment enquiries to be dealt by Head of Credit Control)
•  Ensure all staff in accounts payable are working as per the stipulated Job Description.
•  Manage Transport department and head office petty cash flow.
•  Filling VAT support documents om monthly basis.

Your profile

• A degree in accounting, Finance, or a related field is often preferred.
• 5- 10 years’ experience in a similar post and knowledge of fresh produce would be beneficial.
• Proficiency in basic accounting principles is essential. Candidates should have knowledge of concepts such as debits and credits, accrual accounting, and the general ledger.
• Accuracy is critical in accounts payable roles. Candidates should possess strong attention to detail to ensure that invoices, payments, and other financial transactions are processed correctly.
• Strong people management skills, with proven ability to manage a team to achieve their highest potential.
• Strong and effective communication skills for interacting with vendors, colleagues, and other stakeholders.
• Strong organizational skills are necessary to manage tasks efficiently, prioritize workloads, and meet deadlines.
• Mature, credible, and comfortable in dealing with company executives at all levels.
• Accounts payable professionals handle sensitive financial information. Employers seek candidates who demonstrate integrity, discretion, and the ability to maintain confidentiality.