Human Resource and Administration Officer at Frontiers Children Development Organization (FCDO)

Purpose of the Role:

Under guidance of the FCDO Program and Sponsorship Coordinator/CEO, the Human Resource and Administration Officer will support the Human resource (HR) and administrative arrangements needed to successfully promote children-focused, integrated community development programs.

Duties and Responsibilities:

• Ensure that all HR transactions and recruitment processed comply with country laws, donor requirements, FCDO Policies and Procedures.
• Ensure that Human Resource policies and procedures are adhered to,
• Prepare and coordinate induction programs for newly recruited employees in order ensure that all staff are properly inducted into the jobs on appointment,
• Participate in staff disciplinary process,
• Administration of staff benefits such as staff medical scheme, pension scheme and WIBA are up-to-date,
• Maintain proper HR paper and electronic filing systems which allows for easy retrieval,
• Maintain an effective record management system for employees to ensure confidentiality of official records. Monitor and report on annual leave, sickness
• Monitor, process and take charge of the implementation of changes in the terms of service and advice Finance Department, department managers and staff as necessary.
• Ensure all employees are registered with NSSF, NHIF, and that proper records are maintained and reports are generated and submitted in compliance with statutory regulations.
• Receive incoming correspondences – letters, memos and direct to the respective department/ person and follow up to provide feedback on all enquiries,
• Act as liaison between departments to facilitate effective communication at all level,
• Co-ordinate staff training activities and liaise with participants and providers to ensure identified training programmes run as scheduled and adequate training materials are available.
• Takes minutes and keeps records at all staff meetings and other meetings of the organization,
• Ensure office cleanliness and Office compound tidiness is maintained,
• Maintain records of office running supplies and place orders, when necessary,
• Prepare HR reports as required from time to time,
• Perform any other duty as assigned by the Supervisor from time to time. 

Qualification and Competencies: 

• At least holder of a Bachelor’s Degree in Human resources, Business management marketing or Public Relations,
• Knowledge of Kenya Labour Laws, HR and Recruitment processes
•  At least three (3) years experience in administration in a INGO/NGO setting,
• Good Computer Skills in MS Word, Excel, PowerPoint and MS Outlook
• Must be a person of high integrity
• Good organization and time management skills and ability to work under pressure
• Good communication and writing skills
• Good interpersonal skills
• Comply with the requirements of FCDO’s Child Safeguarding Policy, organizational Policies and donor requirements.
• Commitment to and understanding of FCDO’s Vision, Mission and Core values.