Human Resources Coordinator at African Development Solutions (Adeso)

POSITION SUMMARY

Reporting to the Director of Programs and Operations, the Human Resources Coordinator is the Head of Adeso’s Human Resources Department. The person in this role will oversee all Human Resources practices and processes and is the go-to person for all employee related issues, from recruitment to retention. Our full-time staff, part-time staff, consultants, contractors and temporary hires are our most important assets and the Human Resources Coordinator will be tasked to ensure that we - at Adeso - have a happy and productive work culture where everyone works towards our mission.

SPECIFIC ROLES AND RESPONSIBILITIES

• Staffing/recruitment: Supervising the organization’s hiring process from recruiting, interviewing, and smooth on boarding process. Ensuring Adeso’s programs and administrative teams are optimally staffed; staff are well trained and aware of their duties and responsibilities; and are thriving in their roles.
• Understanding Staffing Needs: Support Adeso’s current and future staffing needs through understanding the gaps in needs in current programming and administrative departments.
• Contract Management: Preparation of staff employment contract, consultants, casuals and temporary staff. Ensuring proper procedures and timelines are followed for probationary periods and renewals are done on time.
• Payroll management: Timely and accurately processing of the payroll. Ensuring payroll data is accurate and up to date.
• Compensation and benefits: Determine that staff compensation is fair, meets industry standards, and is enough to motivate and retain staff. Preparing and amending where necessary HR documents i.e., employment contracts and recruitment guides. Handle Medical cover, pension and any other staff benefits.
• Records management: Maintaining proper physical and online personnel records. Ensure the organization’s archive (Google HR Drive) is well maintained and secure.
• Policy formulation: Formulation and implementation of organization’s policies, standard operating procedures and departmental framework.
• Performance management: Conducting performance appraisals. Developing/reviewing reward, compensation and benefit system that motivates staff.
• Culture management: Nurture and ensure there is a positive working culture at Adeso. Promoting equality and diversity within the organization. Create effective channels of communication between employees and management.
• Handling employee relations: Handling employee grievances, labour relations, staff welfare and benefits. Implementing disciplinary procedures and measures. Being the first point of contact for employees on any HR related queries.
• Responsible for Environmental &, Occupational Safety and Health Administration: Co-coordinating internal trainings, updating policies, monitoring records and corrective actions maintaining and upholding optimal occupational, safety and health standards.
• Perform any other duties as assigned by management.

SKILLS AND QUALIFICATIONS

• Bachelor’s Degree in Human Resources Management or equivalent from a recognized institution.
• At least five (5) years’ experience in Human Resources Management.
• Strong social and negotiating skills, with the ability to manage conflicts well.
• Good knowledge of Kenyan labour laws.
• Highly organized and with attention to details.
• Strong ethical standards and dependable.
• Ability to work under pressure and meet tight deadlines.
• Strong organizational and analytical skills.
• Knowledge of the Somali language is a plus.