Information & Database Associate at United Nations Development Programme (UNDP)

Duties and Responsibilities

The Information and Database Associate in close collaboration with a RMU team, will hold the following functions and responsibilities

•  Data collection, enrichment and management of the Contractor Information Management System (CIMS) Somalia
•  Generate data and assist in production of data-analytical reports
•  Support Knowledge sharing and knowledge management tools
•  Assist in replication of CIMS to other countries
•  Assist in the maintenance of other RMU Systems and digital innovation
•  Assist in the drafting of Partner Verification Reports (PVRs)
•  Data collection, enrichment and management of the Contractor Information Management System (CIMS) Somalia
•  Lead data collection from UN agencies and data enrichment in CIMS to meet desired target.
•  Assist in scheduled review of existing data uploaded in the system for compliance and ensure quality of the data collected.
•  Support in building partnerships for enhanced usage of the CIMS database. This includes interaction with UN Agency database focal points and engagement in peer discussions, information sharing and supporting procurement working and other fora.
•  Assist in the maintenance and development of new functionalities of CIMS (Drupal based system).
•  Generate data and assist in production of data-analytical reports
•  Generate data and assist in analysis using tools like Power Bi and Excel
•  Assist in the production of quarterly and bi-annual reports data reports
•  Work on enhancement of the CIMS analytical reports to meet stakeholder needs.
•  Capacity Building and Knowledge sharing
•  Assist in managing the RMU’s online presence (website).
•  Support maintenance of the RMU and RCO shared portal
•  Continuously work on development on areas that support the RMU.
•  Build capacity of CIMS focal points through regular and ad hoc trainings and user support training
•  Support Replication of CIMS to other countries
•  Support Replication of CIMS to other countries by preparing onboarding materials and subsequent technical support as well as customization of CIMS to the needs of the recipient country
•  Support the System and Software Analyst to resolve 2nd level escalated issues from replicated countries.
•  Assist in the maintenance of other RMU Systems and digital innovation
•  Assist in the data collection and upload of other RMU information systems like the Capacity Injection Reporting Tool (CIRT)
•  Assist in the development and maintenance of the RMU online learning platform. (RMU LMS)
•  Assist in the identification, development and implementation of other tools as are relevant for the RMU, the RCO office and its clients.
•  Assist in identifying new areas where digitization is advantageous and applicable to the operations of the risk management tools.
•  Recommend applicable software-packages to use, understanding user/client specification, needs and requirements to achieve client satisfaction.
•  Perform any other related duties as required.
•  Upon request, assist in the drafting of Partner Verification Reports (PVRs)
•  Assist to review available information from closed and open sources.
•  Identify and screen associated entities and individuals.
•  Draft PVRs including caveats, background, entity general information, closed source information, open source information, screening results, and observations/considerations.
•  Institutional Arrangement

Required Skills and Experience

• Education: Min. Education requirements
• High School Education with 7 years relevant experience; or Bachelor’s degree preferably in Information/data Sciences, Computer Sciences with 4 years relevant experience.
• Experience: Min. years of relevant Work experience
• A minimum of 7 years of progressively responsible, job related experience; or 4 years with Bachelor Degree in the required fields.

Required skills

•  Demonstrated experience in web application development with HTML, PHP, CSS
•  Knowledge of database design/development and project .
•  Data analysis and reporting – experience with data analysis tools such as Power BI, Excel
•  Experience in problem solving and the ability to identify solution-based outcomes
•  Teamwork – an ability to foster a spirit of cooperation and collaboration
•  Experience working with drupal-based system.