Intern, Office Admin at Lloyd Constellations Consulting Limited

About you

You are curious and hardworking. You have confidence in your abilities to execute great plans in an environment of genuine trust, strong work ethic and team work orientation. Above all, you have great personality!

In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

About the Role

You will be responsible for providing administrative support to our office personnel
You will work closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.

Experience

0-1 year

Responsibilities

•  Welcoming visitors and directing them to the relevant office/personnel.
•  Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
•  Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
•  Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
•  Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
•  Purchasing office supplies, equipment, and furniture.
•  Overseeing the maintenance of office facilities, and equipment.
•  Coordinate office activities and operations to secure efficiency and compliance to company policies
•  Supervise administrative staff and divide responsibilities to ensure performance
•  Manage agendas/travel arrangements/appointments etc. for the upper management
•  Manage phone calls and correspondence (e-mail, letters, packages etc.)
•  Support budgeting and bookkeeping procedures
•  Create and update records and databases with personnel, financial and other data.
•  Track stocks of office supplies and place orders when necessary
•  Submit timely reports and prepare presentations/proposals as assigned
•  Assist colleagues whenever necessary
•  Performing other relevant duties when needed.

Qualifications

•  Pursuing Bachelor’s degree in business, administration, or a related field e.g. HR.
•  0 – 6 months office administration experience.
•  Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
•  Comfortable handling confidential information.
•  Multi-tasking and time-management skills, with the ability to prioritize tasks.