Inventory Assistant Accountant at Nairobi Garage

About the Opportunity

Nairobi Garage  is currently seeking an Inventory Assistant Accountant who will be responsible for the following

Accounting Role

• Assist in posting of Supplier Invoices in the Accounting software.
• Checking of invoices against supplies or services offered and ensuring proper billing was done as per order.
• Ensuring Kra Compliant tax invoices have been issued.
• Checking and ensuring items supplied were received properly and necessary documents signed.
• Maintain precise records of all stock transactions, including receipts, transfers, issues, and adjustments, within the company’s Loyverse POS or Accounting system.
• Track and follow with relevant departments to ensure supply invoices have been handed over to the accounting department for processing.
• Assist in filing supplier documents.
• Oversee and coordinate physical inventory counts, reconcile these counts with system balances to identify and investigate any discrepancies.
• Ensuring Café’s cash and stocks are accounted for and variances investigated and reported to management for action.

Stock Management

• Ensure accurate inventory records are maintained and monitor stock levels.
• Assist in setting reorder levels for stocks.
• Prepare detailed inventory reports, including valuation, variance analysis.
• Analyze inventory costs, identify variances, and monitor associated costs like transport costs to support financial decision-making.
• Identify opportunities for process improvements in inventory management and contribute to streamlining operations.
• Assist with both internal and external audits by providing accurate inventory data and supporting documentation.
• Review and process any necessary inventory adjustments and report on slow-moving or obsolete items.
• Reconcile physical inventory against system balances and investigate variances. Ensure that stock movements are correctly and promptly recorded in the various systems.
• Ensure accuracy in the inventory records and report any discrepancies to management.

Procurment

• Assist in Sourcing, negotiating and Analyzing Information relating to items/services of interest from potential suppliers when required.
• Maintaining a physical file and soft copy of the Supplier contracts.
• Raising Purchase Orders and ensuring they are properly Approved.

Key Skills and Qualifications

Education:

• CPA Qualifications. A Bachelor’s degree in a related field is an added advantage

Experience:

• A minimum of two years of experience in inventory accounting, Supplier Management , Procurement Knowledge and Skills. 

Technical Skills:

• Proficiency with accounting software and inventory management systems. 

Analytical Skills:

• Strong analytical abilities to analyze data, identify trends, and resolve discrepancies. 

Attention to Detail:

• Meticulous attention to detail is crucial for maintaining accurate inventory records. 

Communication & Organization:

• Excellent communication and organizational skills to effectively collaborate with other departments.