Junior Project Officer at European Committee for Training and Agriculture

Main Duties:

Under the supervision of the Program Manager and in close collaboration with the Activity Project Field Coordinator, the Junior Project Officer will support the project implementation through the following tasks:

Support to the CSOs sub-granting component

• Assist partner CSOs in developing and updating activity implementation calendars.
• Follow up regularly with partner CSOs to collect and review required documents (narrative reports, financial reports, attendance lists, photos, visibility materials, etc.).
• Ensure that partners are using the correct templates and complying with agreed reporting requirements.
• Maintain and regularly update a tracker for partner deliverables and deadlines.
• Support the organization of review meetings with partner CSOs to assess progress, challenges, and way forward.
• Assist in preparing simple tools/checklists to facilitate partners' documentation and compliance.
• Maintain an up-to-date partner folder for each CSO, ensuring all key documents (contracts, reports, communication) are accessible and organized.

Support to MEAL

• Assist in the collection and consolidation of data from partners and field teams.
• Support in preparing and disseminating monitoring tools (attendance sheets, pre/post-tests, feedback forms, activity trackers, etc.).
• Participate in field visits to support the monitoring of activities and collection of evidence.
• Support the preparation of activity reports, ensuring consistency between narrative and MEAL data.
• Assist in compiling lessons learned and success stories from the field.

Project coordination and administrative support

• Assist in the preparation and coordination of project meetings (internal team meetings, partner coordination meetings, stakeholder engagements).
• Take minutes and follow up on action points to ensure timely implementation.
• Draft and send official communications (emails, letters, reminders) to partners and stakeholders as guided by the Program Manager and the Field Activity Coordinator.
• Support the logistical organization of project events, trainings, workshops (venue booking, invitations, materials preparation, etc.).
• Ensure all project documents are properly filed, both physically and electronically, in the correct folders.
• Regularly update a document checklist to track missing or pending documents from each partner.

Other support tasks

• Provide general support to the Program Manager and/or the Field Activity Coordinator on any other project-related tasks, including drafting short reports, preparing presentations or supporting donor visits.
• Perform any other relevant duties assigned by the Program Manager and/or the Field Activity Coordinator to ensure smooth project implementation.

Qualifications, Skills and Experience

Mandatory Requirements

• Previous working experience (at least 1 year) in a similar position with local/international organizations, government and humanitarian sector;
• Bachelor degree in project management, community development, economics, social-sciences or related field;
• Skills in MEAL, reporting, result-based project cycle management;
• Excellent communication and group-facilitation skills.
• Excellent communication (writing and oral) skills and reporting skills in English;
• Excellent computer skills, MS Office, social media management;
• Leadership skills, networking skills, ability to liaise with government, local authorities, private sector, donors, and civil society;
• Organizational skills and ability to manage effectively multiple tasks;
• Abide by and demonstrate adherence to NGO values, including integrity, honesty, professionalism, transparency, non-discrimination, inclusion and respect for diversity, as well as cultural, gender, religion, race, nationality and age sensitivity.

Desired Requirements

• Master’s degree in a relevant related field;
• Expertise in peacebuilding, prevention of identity-based violence, human rights, mentoring, capacity strengthening of and sub-granting to CSOs/CBOs;
• Previous working experience in the target areas and with the targeted group.