Manager, Health Administrative Services at Kenyatta National Hospital

REF. NUMBER, KNH/EX/M/HE/10/27 (1 POST)
Job purpose

• An officer at this level will be responsible to the Senior Director, Corporate Services in provision of health administrative services in the Hospital.

Duties & Responsibilities

• Oversee implementation of administrative policies, procedures and guidelines;
• Monitor departmental income and expenditure;
• Coordinate and maintaining building equipment;
• Manage the inventory of assets;
• Manage contracts for maintenance services by outside vendors and ensuring compliance with Service Level Agreements (SLAs);
• Prepare Annual Operational Plans and budgets for presentation to the management;
• Ensure quality standards and procedures are followed;
• Implement performance management initiatives in the department;
• Ensure safe custody and efficient use of hospital resources; Identify training and development gaps and implement interventions;
• Provide administrative support to all departments within the Hospital;
• Promote the Hospital Occupational Health and Safety initiatives;
• Providing secretariat services to Hospital Committees;
• Negotiating and setting performance targets for the staff reporting directly;
• Ensuring security & safety of patients and staff;
• Participating in policy formulations and implementation;
• Ensuring timely payment of bills for common services;
• Coordinating common services in the Hospital;
• Projection of departmental training needs;
• Ensuring timely procurement of the departmental requirements; and
• Making requisitions for appropriate office furniture and equipment.

Qualification & Experience

• Master’s degree in either; Health Management, Hospital Administration, Hospital Planning, Public Health, Health Economics and Business Administration or equivalent qualification from a recognized institution;
• Bachelor’s degree in any of the following Social Sciences: Government, Anthropology, Sociology, Business Administration, Public Administration, Commerce, Health Economics, Health Management, Hospital Administration or equivalent qualification from a recognized institution;
• Leadership/Management Course lasting not less than four (4) weeks from a recognized institution
• Membership with relevant Professional Body;
• Proficiency in computer applications; and
• Working experience of minimum period of eight (8) years relevant work with at least three (3) years’ experience in a supervisory position