Operations Executive at Federation Of Kenya Employers

OE/07/2023

KEY RESPONSIBILITIES 

• Managing the CEO’s diary and flagging matters for attention on monthly, weekly and daily basis
• Organizing internal and External meetings for the CEO
• Preparing CEO’s speeches and liaising with other key technical leads to prepare required documentation and information for meetings.
• Organizing travels, booking flights, visa applications, travel packs and meetings
• Handling Protocols and providing guidance on protocol needs
• Drafting internal and External communication from the CEO’s office
• Managing an effective filing and archiving system for all electronic and paper-based communication/ correspondences within the executive office ensuring that such information is readily available for day-to-day use and effective access controls are in place to protect confidential information/ documents.
• Maintain up to date contacts database of key stakeholders and partners to facilitate efficient communication.
• Effective relationship management with all key stakeholders while upholding the reputation of the Federation. 
• Preparation of Board papers, Board packs, arranging meeting rooms and refreshments.
• Liaison with the other departments within the secretariat in planning events, CEO’s speaking engagements & publicity and supporting the CEO during such events.
• Supporting the CEO in events planning, public communication, public relations, strategic communication, membership development and stakeholders relationships management for BUSINESSAfrica Employers Confederation. 
• Taking minutes in assigned meetings and following up on action points with respective persons.
• Carrying out administrative and logistical duties required for effective running of the CEO’s office.
• Perform other duties as required.

QUALIFICATIONS AND EXPERIENCE

• A bachelor’s degree in international relations/public policy/HR/Administration/Communications or related field of social sciences
• Post Graduate Diploma in Secretarial Studies and/or qualifications in legal studies will be an added advantage.
• Proficiency in English as a key requirement and proficiency in French will be an added advantage.
• Experience in communication, Media relations, public relations, advocacy and public policy matters 
• At least 8 years proven and practical experience in a similar role, 3 of which should have been as a PA or equivalent role for a Senior Executive /CEO in a busy environment
• Experience in office administration and coordination roles
• Understanding of the employment and labour relations field
• Ability to manage relationships with key stakeholders, partners and members.

KEY SKILLS, COMPETENCIES AND DESIRED ATTRIBUTES

• Communication skills (oral & written)
• Interpersonal, Organisational & coordination skills
• Technologically savvy
• Administrative, Secretarial and records management skills
• Interpersonal and relationships management skills
• Strong planning, coordination, organization and advocacy skills
• A dependable, diplomatic, confident and presentable individual
• Unquestionable levels of Integrity and Confidentiality