Pay Assistant at Embassy of The United States

Duties

Incumbent is responsible for reporting and maintaining records of time and attendance, pay, benefit, leave and allowances for mission staff of all agencies subscribed to payrolling services through International Cooperative Administrative Support Services (ICASS). Coordinate scheduled periodic payments for LE staff insurance plans to the relevant host government agency and assists the main timekeeper in performing liaison support duties as applicable.

Serves as a voucher examiner for review, verification and processing of education allowance tuition invoices and related employee claims. Position is supervised by the Pay Controls Assistant (GFS), C53302.

Qualifications and Evaluations

Requirements:

Experience: 3 years of progressive experience in Payroll management, accounting, auditing or accounts payable is required.

Job Knowledge:

Detailed knowledge of basic office procedures is required. Working knowledge of compensation/ payroll and allowance, accounts payable. Good working knowledge of the Department of State's Treasury and various US Government agencies' rules, regulations, and practices.

Understanding of the Local Compensation Plan, U.S. and local labor laws, Government of Kenya benefits, such as Social Security fund management rules, Mission Kenya and FMC policies and procedures.

Education Requirements:

2 years of college/university studies in accounting, finance or business administration is required.

Evaluations:

Language:

1. Level IV English (Fluent, Writing /Reading /Speaking) is required. (This may be tested).
2. Level III Kiswahili  

 (Good Working Knowledge, Writing/ Reading/ Speaking) is required.

Skills and Abilities

• Must have absolute discretion and professionalism about payroll information/PII.
• Ability to comprehend and interpret compensation/payroll regulations.
• Must be able to detect deficiencies and communicate them to the payroll processing centers to initiate adjustments.
• Proficiency in use of computers, MS Office Suite (MS Word, Excel and PowerPoint), payroll and accounting software.
• Strong interpersonal skills, ability to stay calm and work in stressful situations, ability to use tact and diplomacy in dealing with sometimes disgruntled post managers and employees on pay/entitlement issues.
• Ability to deal with all personnel problems objectively and professionally.
• Self-motivated, to manage time effectively, to prioritize, plan, organize workflow and work independently.
• Typing skills and accuracy is required (not to be tested).