Area Manager, Kakuma Operation at Peace Winds Japan

Key Duties and Responsibilities

Strategic Planning, Development and Implementation

• Provide overall guidance and support to the field team in development of an area level annual operational plans, programme/project implementation and procurement plans and budgets, and their implementation.
• Lead the PWJ field team to deliver high quality programme through implementing WASH, shelter, food security and nutrition, livelihood and supply chain support projects in a timely manner.
• Support and monitor implementation of projects/programmes and ensure programmes/projects are being managed and implemented in a manner that will result in achievement of goals within set time frame and allocated resources.
• Lead the team to develop and implement strategies that reflect the humanitarian, development and peacebuilding nexus, sustainable solutions for protracted refugee situation including self-reliance and integration, diversity, equity and inclusion, and other organizational priorities.
• Monitor and guide the field teams in the implementation, monitoring, evaluation, accountability and learning (MEAL) processes, budgets and audit recommendations.
• Map out funding gaps and support preparation and/or review of key funding proposals before they are submitted to the potential donors.
• Ensure scheduled design, monitoring and evaluation processes (assessments, designs, baseline surveys, evaluations, and outcome/impact level indicators measurement) are conducted and reports completed and approved
• Provide leadership to staff and communities in planning for and responding to emergencies and disasters, including having in place a field level disaster preparedness plans

People Management

• Develop area human resource development plan, and manage staff development/growth in order to build a cadre of high performing teams
• Identify skill gaps and suggest to HRM for capacity building
• Enhance team performance through sharing learning across the field teams
• Deal with unsatisfactory performance proactively, alerting supervisor of any poor performance which requires escalation
• Prepare clear staff individual performance plans & KPIs as per relevant job requirement
• Leading in building a motivated and high performing team which strives for success

Networking and advocacy

• Build strategic partnerships and networks at the area level and link it with national level strategic engagements
• Spearhead, coordinate and promote area level advocacy, lobbying and influencing initiatives
• Work with the MEAL department to document lessons and learnings from the regional programs and link with national level advocacy initiatives

Management of Operations and Standards

• Ensure that costs from grants are effectively recovered and all related costs under grants are charged in appropriate account lines
• Track project budget to ensure efficiency, timely and quality program investment, including full expenditure to 100% at the end of the projects with well planned spending throughout the project periods
• Ensure existence and compliance of controls for risk reduction and management and that the programme risk matrix is up-to-date
• Deliver cost effective programs and adhere to internal control systems as per operational manual and local policies
• Ensure the assets are used and managed appropriately
• Implement and monitor successfully project activities in terms of warehousing, fuel management, transport, workshop.
• Ensure all warehouse and workshop operations are conducted efficiently to optimize organizational resources
• Coordinate all logistics activities through regular meetings with the team and ensure the institution’s procedures are understood and strictly followed by the colleagues
• Disseminate ERP systems(NetSuite) to the relevant team members and ensure proper use for maximum output
• Fleet Management: Review the vehicle weekly/monthly reports, logbook-,trip-, and fuel records, monitors utilization, maintenance and fuel consumption and carry out monthly fuel and maintenance spend analysis

Qualifications, Skills and Experience

• The applicant must hold a Bachelor’s degree in any development related field (social sciences, development studies, business management, public health, etc.). Master’s degree is an added advantage
• At least 5 years of proven program management experience in field-based humanitarian and/or development settings or in the private sector, including at least 2 years in WASH sector
• Proven experience in team management
• Significant understanding and experience in project cycle management especially on the participatory approach and result based project management
• Significant experience on budget, grants and financial management as well as logistics management
• Experience with managing partnerships with UN agencies. Working experience in similar UNHCR project is of added advantage.
• Practical understanding of sustainable WASH programing in the context of humanitarian and development nexus
• PSEA(Prevention of sexual exploitation and abuse) training certificate