Finance & Subcontract Officer at Population Services International (PSI)

Your contribution

• Review and process subcontractor financial reports against budgets, including performing reviews of subcontractors’ reported expenditures. This includes reviewing subcontractor expenditures’ supporting documentation and respective internal controls.
• Implement subaward/subcontractor management tools, templates, methods; and processes developed by PSI Global Services’ Grants and Contracts Department. This includes performing, documenting, and filing essential subaward/subcontractor management tasks (e.g., pre-award assessments, selection & negotiation memos, site visits reports, monitoring plans, financial report review checklists, management letters, important email communications, pre-closeout letters, modifications, etc.)
• Coordinate closely with Impact Malaria Finance and Program teams at PSI Global Services to confirm and document correlation between subcontractor’s reported financial expenditures and subcontractor’s reported programmatic performance/results
• Liaise with Impact Malaria Finance Officers to confirm payments to subcontractors and reconcile final invoices.
• Update all financial performance trackers and dashboards accordingly
• Provide necessary critical thinking to ensure issues are identified and raised in a timely manner. This includes recommending process improvements accordingly.
• Provide support in responding to and resolving audit issues, including timely implementation of audit management actions plans.
• Travel regionally to other countries to conduct subcontractor monitoring site visit (in-person) and review of subcontractor reported expenditures.
• Other tasks as assigned.

What are we looking for?

The basics

• Bachelor’s degree in Accounting, Finance, or related field
• A minimum of 3 years of relevant experience; including 2 years of USAID contract or award management experience would be an advantage
• Expert Excel user, including pivot tables and advanced functions; familiarity with data query tools is helpful (Access, SQL)
• Demonstrated analytical skills and financial expertise including experience in the preparation and review of budgets and financial reports
• Understanding of systems audit and articulating clear practical recommendations
• Ability to work well with others, meet deadlines, and respond to changes in priorities
• Ability to work well independently, take initiative, set priorities and see projects through completion
• Excellent communication and presentation skills in English
• References will be required
• Must have work authorization for Kenya