Proceedings Writing and Rapporteur Service Provider at African Population And Health Research Center (APHRC)

Scope of work

• The rapporteur will attend workshops, training sessions, and/or conferences sponsored or facilitated by the project, and accurately and effectively capture the event proceedings. The rapporteur will take notes via his or her preferred method and then produce a written report of the proceedings based on an agreed pre-set template and format.

Before the event

• Become familiar with the speakers and review their presentations.
• Meet project staff before the event to go over any specific instructions for that event.
• Determine final report template together with the project staff to guide rapporteur responsibilities on the day of the conference.

During the event

• Capture in whatever format (e.g., handwritten notes, typed notes, recorded notes, photographs, handouts, and presentations) all pertinent information for each presentation, including the speaker's name, title, and organization.
• The notes should include the main points from the presentation, either from what is spoken or what is in the presentation slides.
• Present a summary of the discussion, highlighting any conclusions, recommendations, and/or next steps.

After the event

• Prepare a summary report using the format provided, highlighting the main topics, objectives, and themes of the conference; provide a summary of key outcomes of the event including suggested follow-up.
• Based on the event agenda provide a summary indicating the name, title, and organization of the speaker, main findings, conclusions, and/or recommendations of the speaker/section.
• Submit a final, formatted summary report in word format within two weeks of the event.

Expected Output:

• The rapporteur will produce a summary report that covers the entirety of the event proceedings.

Deliverables and timeline:

• The consultant will be responsible for the delivery, content, technical quality, and accuracy of the deliverables.

Required skills, experience, and competencies.

• Bachelor’s degree or equivalent in mass communication, journalism, public health, or related discipline.
• Minimum three to five years of professional experience in proceedings/ reporting and rapporteur services at an international and national conference/forum/seminar (please provide evidence/records/references).
• Experience with or knowledge of key concepts in sexual reproductive and health rights (SRHR) in Sub Saharan Africa.
• Proficiency in computers, especially Microsoft Office suite applications.
• Experience in working with government agencies and donors is an advantage.
• Displays culture, gender, religion, race, nationality and age sensitivity and adaptability.
• Sensitivity and respect for human rights and gender equality.

Functional competencies

• Excellent organizational skills.
• Strong analytical, writing, and communication skills.
• Ability to prepare and deliver reports and presentations promptly.
• Strong motivation and ability to work and deliver under short deadlines.
• Focuses on impact and result for the client and responds positively to critical feedback.

Language

• Excellent oral and written English
• Working knowledge of French and Portuguese is desired