Procurement Lead at mPharma

Position Description

• mPharma is looking for a responsible and trustworthy professional with exceptionally high work standards to join our team as a Procurement Lead. The Procurement will be responsible for developing and managing an optimized sourcing, procurement, and supply base that will meet current and future requirements, direct demand planning, supply planning, distribution, and logistics as well as sourcing/ purchasing activities and initiatives. This position reports to the SVP, Global Planning & Procurement.

Key Responsibilities

The roles specific tasks will consist of the following 2 major areas.

Planning, Sourcing & Procurement

• Ensure there is transparency and integrity in all procurement processes
• Ensuring planning, and procurement procedures are adhered to while purchasing goods/ services.
• Ensure a continuous flow of timely availability of quality inventory to the retail store facilities to meet business needs.
• Coordinating the drug mappings for all providers across the country.
• Ensure the drug formulary is updated by conducting a market survey on drug prices from suppliers in their region in the master supplier database.
• Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order.
• Maintain up-to-date records for all procured goods and services, including approved budgets and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, and related documents.
• Track issued orders to delivery and payment and ensure both internal/external customers are well-updated on the progress.
• Preparation and sharing of procurement dashboard reports/weekly status reports.

Contract management and supplier management

• Liaise with the legal team to ensure compliance with all applicable laws and policies in the preparation of Service Contracts and Service Level Agreements (SLAs).
• Drafting of framework agreements and other related agreements for preferred suppliers.
• Ensuring that periodic (semi-annually) performance evaluation for service contracts is done as per the service level agreements.
• Participate in preparing prequalification documents and performance appraisals for prequalified suppliers.
• Coordinate vendor performance management review using the approved institutional tools and participate in decision-making based on the evaluation.

Our Ideal Candidate

• An entrepreneurial spirit with a passion for mPharma’s mission to increase the accessibility and affordability of high-quality medicines.
• A strong work ethic and a proactive “can do” attitude that requires minimal supervision
• A self-starter who can successfully manage a diverse set of concurrent initiatives to create strong business outcomes.
• Capable of collaborating and building strong relationships internally and externally
• Accountable and results-orientated, with strong analytical acumen and approach.
• Can make decisions and solve issues despite a high amount of ambiguity.
• Proficient Excel skills, and ability to manipulate and interpret complex data files.
• Excellent interpersonal and influencing skills: Ability to work between sales and finance.
• People management skills: Able to develop and motivate direct reports.
• Demonstrated capability to work cross-functionally and foster new and existing business relationships.
• Strong analytical skills, and ability to interpret data and develop reports.
• Excellent communication and negotiation skills to influence stakeholders at all different levels.

Qualifications

• At least 6 years of relevant procurement experience, ideally within the retail and pharmaceutical industry is preferred.
• Bachelor’s degree in either Business Administration, Supply Chain Management, Procurement, or a related field.
• Experience in public health supply chain systems, stakeholders, and networks in developing countries, especially in Africa.
• Knowledge of SAP or relevant ERP systems is required.
• Solid experience in Demand & Supply Planning, S&OP facilitation, and S&OP implementation, ideally from the healthcare industry.
• Fluent in the English language with excellent writing and speaking skills.
• Experience in the health domain either working with multinational pharmaceutical companies, clinician settings, Tech, or other healthcare services is a plus.