Procurement Manager at St. Theresa’s Mission Hospital

Purpose of the Job:

To provide leadership, strategic and tactical direction, and accountability in areas including procurement, scheduling and logistics.

Main Duties and Responsibilities

The duties and responsibilities are:

• Develop an inventory management strategy with the aim of controlling costs within budgetary limits, generating savings, rationalizing inventory and maximizing available working capital;
• Verify supplier qualifications to ensure compliance with Hospital regulations.
• Prepare, and monitor the management of annual budgets for the department;
• Plan, organize, direct, manage and evaluate the Procurement and supply chain management activities and budget;
• Develop and communicate Procurement and supply chain management policies, procedures and standards for all inventory control processes and functions and ensure compliance with statutory requirements;
• Develop and implement procedures for Procurement and supply chain reception, receipting, storage and dispatch, including ensuring quality control and inspection system are documented;
• Ensure compliance with government and national regulations during international procurement.
• Participate in inventory pricing processes and ensure consistency with purchase negotiations.
• Preparing and coordinating the preparation of reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions;
• Planning and conducting meetings with all reporting staff to ensure compliance with established practices;
• Confer with section and department heads including line managers to coordinate Procurement and supply chain management activities in order to minimize costs;
• Monitor inventory levels and movement using computerized inventory management system in order to avoid under- and overstocking of items;
• Surveying the market for latest trends in price, availability, delivery and quality to ensure quality control and profitability;
• Spearhead negotiations on behalf of Hospital on procurement matters
• Overseeing the effective implementation of all purchase agreements and contracts
• Manage and maintain records, including stock profiles and stock locations indicating quantity, type and value of inventory on hand to protect against stock-outs
• Managing and coordinating schedules, task assignments, and the allocation of all resources
• Undertake any other responsibilities as assigned.

Qualifications:

• Bachelor’s degree in Procurement and Supply Chain Management, or a related field.
• Masters in Procurement and Supply Chain Management is an added advantage
• Minimum of 5 years of procurement experience, preferably in a Hospital setup.
• Experience in international procurement is an added advantage.
• Membership with KISM/CIPS in good standing.
• Demonstrates professional competence, accountability, critical thinking, and attention to detail.
• Excellent communication skills, adept at presenting complex information clearly to diverse stakeholders.
• Experience with Procurement Management Information systems.
• Proficient in MS Office Suite (Excel, Word, PowerPoint).
• Must have a thorough knowledge of the Industrial Market.