Procurement Officer-Central Stores at Bristol Park Hospital

Responsibilities
Key Responsibilities

• Ensure timely processing of documents, stock, ordering, receiving, issuing and branch store variance reconciliation.
• Receive items from suppliers in collaboration with the joint receiving team.
• Receive the departmental requisitions across the branch departments, quantify them, and
• issue as per the approved quantities.
• Ensure that stocks are correctly rotated to allow a first expiry first out system to operate.
• Ensure processing of stores’ documentation is carried out on a daily basis.
• Facilitate timely stock ordering and follow ups for replenishment.
• Ensure the store has adequate space to accommodate all items coming on a daily basis for efficiency in operations.
• Maintain accurate records and tracking of all stock items through the delivery notes, stock requests and issue reports by processing all issues and receipts on daily basis.
• Prepare reports in a timely manner in order to give account of stocks and determine the necessary actions.
• Ensure security of all materials stored in the store and enforce access control to store from non- store staff.
• Ensure accurate and thorough physical counting of stocks during stock taking and speedy variance explanation.
• Carry out filing and archiving of hospital documentation related to store management.
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

Qualifications
Key Qualifications, Experience, Skills, and Competencies

• Diploma or equivalent in Purchasing and Supplies Management is preferred
• Diploma in Pharmaceutical Technology is an added advantage
• Three (3) years’ experience in procurement (stores operations) in a busy institution handling medical supplies.
• Membership of a professional body such as KISM, CIPS e.t.c required
• Demonstrated excellent computer skills for Microsoft Excel.
• Working knowledge of ERP systems
• Demonstrated strong organizational and time management skills
• Strong written and verbal English skills