Procurement Officer at Haco Industries Kenya Limited

The Procurement Officer strategically drives supply chain efficiency and value creation by ensuring timely and cost-effective sourcing of materials and services, cultivating strong supplier relationships, and maintaining the agility required to respond to fast-moving consumer trends and dynamic market conditions. The role holder reports to the Senior Procurement Manager.

Key Responsibilities:

• Lead the end-to-end strategic management of sourcing and the complete supplier lifecycle.
• Drive operational procurement efficiency by ensuring the effective conversion of purchase requisitions and rigorous monitoring of delivery lead times.
• Ensure compliance and accuracy of supplier invoices, Goods Receipt Notes (GRNs), and supporting documentation to facilitate seamless payment processing.
• Coordinate with Finance to maintain precise records of financial commitments and accruals.
• Act as a key cross-functional partner in supporting new product development, mitigating supply chain risk, and securing optimal raw material availability.
• Generate and present accurate, insightful reports covering spend analysis, realized savings, supplier performance, and contract utilization.
• Identify and execute continuous improvement initiatives aimed at enhancing both cost efficiency and supplier reliability.
• Maintain meticulous documentation (e.g., vendor quotes, POs, reports) across all procurement activities to ensure full accountability and audit readiness.

Qualifications and Key Competencies

• Bachelor’s Degree in Procurement, Supply Chain, Business, or related field.
• Minimum 3–5 years of procurement experience, preferably in FMCG or manufacturing.
• Solid understanding of category management, contract administration, and supplier performance management.
• Working knowledge of ERP systems (SAP or equivalent) and MS Excel (pivot tables, spend dashboards).
• Member of Kenya Institute of Supplies Management (KISM).
• CIPS qualification (Le vel 4 and above) or any additional procurement and supply chain certification will be an added advantage.
• Strong numerical and analytical skills for negotiation, cost breakdown, and benchmarking.
• Solid understanding of procurement policies, ethics, and audit readiness.
• Awareness of supplier ESG standards and the Company’s sustainability agenda.