Procurement Officer at Kenya Airways

Brief Description        

• The candidate will implement and maintain cost effective procurement requirements for the Kenya Airways Group of companies to achieve a safe, sustainable and reliable Supply Chain and increase shareholder value and organizations profit.

Detailed Description        
Principal Accountabilities (Responsibility)

Buying/Sourcing

• Balance daily sales returns and raise cash receipts and bank daily sales in compliance with
• Ensure 100% compliance on e-sourcing tool to execute sourcing activities
• Manage end to end purchase to pay process
• Review PDI and confirm need before processing the PO. Align with user on need and budgetary allocation/availability
• Process PO within approved TAT 12 hours for stock items, 72 hours for non-stock item to ensure 100% delivery to the business.
• Expedite on released orders as per delivery schedule. Ensure supplier adheres to quality, compliance and invoice accuracy.
• Analyses supplier performance and use discretion to decide which supplier delivers best value to fulfil user needs
• Participates in supplier engagement and development work in achieving delivery of consistent Quality within specifications.
• Maintain Supplier Procurement trends to offer visibility of volume/value growth position.
• Manage project financials ensuring value for external relationships and driving efficiencies in every approach.
• Adhere to KQ Procurement buying policies & procedures in all sourcing undertaking.
• Perform periodic spend analysis and market research.
• Organizational Goals
• 100% system usage on all sourcing activities
• Drive supply optimization and harmonization initiatives.

Suppliers Management

• Supplier engagement, relationship management and KPI Accountability.
• Prepare reports on supplier performance to ensure timely deliveries and quality assurance.
• Organize and facilitate periodic meetings with key stakeholders to review supplier performance & strategies to improve the same.
• Enable and exploit supplier innovation to deliver competitive advantage and cost reduction.
• Manage day to day relationship with the supplier.

Contract Management

• Evaluation of supplier performance against specified performance indicators and SLA’s to ensure adherence to key contract milestones.

Reporting

• Provide monthly reports on procurement KPI’s against internal user targets to ensure alignment.
• Provide supplier performance reports for monitoring and evaluation.

Savings

• Deliver saving through ensuring pricing on PO matches the contracted rates to support the business financial objectives.
• Ensure all sourcing is within allocated budget allocations.

Job Requirements        

Qualification (Minimum)  

• Business or relevant degree in Supplies Management or equivalent from recognised institution.
• Understanding of INCO TERMS.
• Good grasp of Supply Chain
• Familiar with Supply chain software to help procurement record transactions, manage supplier information.
• Familiar with Inventory management systems to understand impact of inventory tracking and ordering processes and with various software used to manage inventory.
• Adept at using Microsoft Office applications – from Microsoft Word, used to create correspondence and reports, to Excel, used for producing spreadsheets on supply costs and comparisons.
• Knowledge of tender procedures.
• 2 years relevant experience.

Additional Details        

Other Skills

• Must have great communication skills.
• Negotiation skills.
• Analytical skills.
• Track record of Integrity and ability to commit to driving compliance and accepting responsibilities of New SC values.