Procurement Officer at Oasis Healthcare

Main Purpose

A Procurement Officer helps a procurement professional to ensure that a business has a constant supply of materials or equipment. They work primarily in an administrative capacity, doing tasks such as scheduling material purchases and deliveries and verifying current inventory.

Duties and Responsibilities

• Coordination of Procurement Processes Receive all incoming requisitions and co–ordinate the flow in an effective and efficient manner using the laid down procedures.
• Follow up with suppliers on the sourcing process to ensure timely delivery to end user.
• Maintain an updated supplier’s database.
• Prepare LPOs and send them to suppliers
• Prepare RFQs for PRs raised as required
• Prepare quotations analysis for quotations received for approval Tender Processes
• Assist in preparation of tender documents and soliciting of tender/quotations.
• Assist in the establishment of appropriate frameworks to enable improved organizational efficiency.
• Carry out analysis of quotations and prepare relevant reports.
• Prepare evaluation minutes as assigned and ensure they are duly signed by the participants
• Taking of evaluation minutes and tender openings
• Preparing reports for the Tendering processes.
• Assist in fostering good business relationships between suppliers and internal customers.
• Answer incoming queries regarding outstanding procurement requests.
• Assist in managing contracts with suppliers of goods and services.
• Assist in risk analysis of contract conditions, costs and sub–contracts.
• Prepare reports on procurement matters
• Filing and documentation Responsible for filling registry of purchases related documents.
• Develop various reports as required by the department and users.

Job Requirements

1. A Diploma/ Degree in Proc
2. Ability to work with minimum supervision.
3. Good working knowledge of government procurement and disposal procedures and Laws particularly the Public Procurement and Disposal Act, 2005 and Regulations, 2006;
4. Ability to analyze and evaluate data critically.
5. Ability to prepare and keep budgets.
6. Computer literate.