Procurement Officer (One Position) at Kenya Highlands University

Job Summary

• Procurement Officer will manage the University’s procurement process and supply chain activities. The Procurement Officer will be responsible for sourcing suppliers, negotiating contracts, and managing vendor relationships to ensure timely and cost-effective procurement of goods and services. This role requires strong negotiation skills, analytical thinking, and the ability to work collaboratively with internal and external stakeholders.

Requirements for appointment to this position:

• Must be a committed Christian
• Bachelor’s degree in supply chain management, Business Administration (Supply Chain Mgt), or a related field.
• 5+ years of experience in procurement or supply chain roles in a university setting.
• Certified member of KISM/CIPS
• Masters in a similar area is an added advantage
• Strong negotiation and contract management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in procurement software and Microsoft Office Suite.
• Analytical thinking and problem-solving skills.
• Ability to work independently and as part of a team.

Duties and Responsibilities:

• Develop and implement procurement strategies to optimize sourcing and supplier selection processes.
• Identify potential suppliers, conduct supplier evaluations, and negotiate contracts and pricing terms.
• Manage vendor relationships and monitor supplier performance to ensure compliance with contractual agreements and quality standards.
• Coordinate with internal stakeholders, such as production, finance, and operations, to align procurement activities with university needs.
• Maintain accurate records of procurement transactions, contracts, and vendor information.
• Monitor inventory levels and forecast demand to ensure
• adequate stock levels while minimizing carrying costs.
• Stay abreast of market trends, industry developments, and regulatory requirements to inform procurement decisions.
• Identify opportunities for cost savings and process improvements within the procurement function.
• And any other responsibilities as may be assigned by management.