Procurement Officer at Oneway Cleaning Services Ltd

Report to:The Operations Manager.

Purpose: To Implement Procurement strategies to maintain security to supply and optimum value for money.

Roles and Responsibilities:

• Procuring high-quality and cost-efficient supplies for the organization.
• Analyze market and delivery trends so as to develop procurement processes that support those trends.
•  Identify areas for improvement to continually drive performance and business results.
• Timely issuance and dispatch of materials to respective contracts.
• Preparing reports on purchases, including cost analysis.
• Maintaining updated records of purchased products, delivery information and invoices.
• Leading and monitoring supplier relationships.
• Submitting all invoices to the finance department for payment.
• Processing local purchase orders (LPO).
• Ensuring proper storage for all materials received within the store.
• Inspect deliveries for damage or discrepancies; report those to accounting for reimbursements and record keeping.
• Monitoring of stock levels and placing orders as needed.
• Responsible for establishing the right stock levels for all the materials to avoid overstocking or understocking
• Following up on deliveries.
• Compiling material needs for all contracts and generating rating the relevant cost.
• Impromptu monitoring of stock usage within contracts.
• Ensuring appropriate packaging for all materials before dispatch to various contracts.
• Reconciling of stocks upon issuance and ensuring that variances are timely reported to the management.

Skills and Competence

• Detail-oriented, thorough, and organized.
• Excellent problem-solving skills.
• Good communication skills.
• Good customer service skills. 
• Ability to multitask and prioritize.

Qualification

• Preferred candidate must have a minimum of 4 years of proven experience in the Procurement field.
• Should be conversant with a procurement software.
• A Bachelor’s Degree/ Diploma in Procurement or related field.