Procurement Officer at Wildlife Clubs of Kenya

• WCK is seeking a Procurement Officer to support its commitment to transparent, efficient, and compliant procurement and operations processes that drive organizational excellence. Join us and be part of a team making a lasting impact on conservation and education in Kenya

Purpose of the Job

• The position is responsible for executing and coordinating the full procurement cycle in compliance with the PPADA, IFMIS, e-GP systems, donor requirements, and internal policies. The Procurement Officer ensures transparency, accountability, and value for money while enhancing supply chain efficiency and costeffectiveness across the organization.

Key Functions and Responsibilities

• Coordinate and implement the organization’s annual and project-based procurement plans in consultation with Heads of Departments (HoDs), ensuring alignment with approved budgets, timelines, donor requirements, and organizational priorities.
• Manage the full procurement cycle including needs assessment, supplier prequalification, tendering, evaluation, contract award, documentation, and contract management in compliance with the Public
• Procurement and Asset Disposal Act (PPADA), IFMIS, e-GP, donor procurement regulations, and internal policies.
• Provide technical guidance and advisory support to project and departmental teams on compliant procurement practices, ensuring adherence to legal frameworks, donor rules, and value for money principles.
• Source, evaluate, and recommend suppliers and service providers based on quality, cost effectiveness, ethical standards, reliability, and compliance with applicable regulations.
• Prepare, review, and issue procurement documentation including requests for quotations, purchase orders, and contracts ensuring accuracy, transparency, and proper recordkeeping.
• Maintain and update the supplier and service provider database and pricing schedules.
• Monitor supplier and ensure that goods, works, and services are delivered in accordance with contract specifications, timelines, and quality standards.
• Enforce compliance with procurement and financial controls, mitigating operational risks and promoting transparency and accountability.
• Provide support and coordination to the Operations Manager in preparing and submitting periodic procurement and compliance reports, ensuring timely documentation and responses during internal and external
• Support and coordinate with the Operations Manager in tracking procurement activities and maintaining accurate records and data for tagging, insurance, and audit verification.
• Assist the Operations Manager in enhancing operational efficiency through sound inventory, safety, and security management, ensuring compliance with procurement, audit requirements.
• Support the Operations Manager in managing service provider contracts, ensuring proper documentation, adherence to procurement policies, and cost-effective delivery of services.

Job Requirements / Qualifications

• Minimum of a Diploma in Supply Chain Management, Procurement and Logistics, Business Administration, or a related field
• Professional certifications such as Certified Supply Chain Professional (CSCP), Certified
• Procurement and Supply Professional (CPSP), or Chartered Institute of Procurement & Supply (CIPS).
• Degree in Supply Chain Management, Logistics, or a related field is an added advantage.
• A full member with a valid practicing license from the Kenya Institute of Supplies Management (KISM).
• Minimum of three (3) years’ experience in procurement and logistics operations, preferably within a public institution, donor-funded, or educational environment.
• Strong leadership, supervisory, problem-solving, and conflict-resolution skills.
• Excellent negotiation, communication, and interpersonal abilities, with capacity to work effectively under pressure.
• Proficient in asset, fleet, and inventory management, data and financial analysis (Excel, ERP, QuickBooks), and contract administration.
• Demonstrated competence in procurement management, compliance, data-driven reporting, and stakeholder engagement.