Procurement Specialist at West Indian Ocean Cable Company (WIOCC)

Job Objective

Manage procurement and logistics processes efficiently and effectively, build strong relations with suppliers and internal stakeholders and support organisation goals and objectives.

Key Duties & Responsibilities:

• Ensure effective implementation of procurement policies and plans to acquire high-quality materials, goods and services
• Collaborate with relevant departments to determine the company’s procurement needs and specifications
• Work closely with the projects team to forecast procurement requirements
• Identify potential suppliers and support in the prequalification and onboarding processes
• Conduct supplier benchmarking and market surveys to ensure we have an updated supplier database
• Support in the bidding process, including the preparation of Request for Quotation (RFQ), Request for Proposal (RFP) incorporating terms of reference (TOR) etc
• Support in technical and financial analysis of procurement deals
• Negotiate purchase terms and conditions
• Collaborate with cross-functional teams to ensure contractual obligations align with the company objectives
• Evaluate, negotiate and maintain contracts with vendors
• Prepare and issue purchase orders and agreements and monitor NetSuite purchase order approvals ensuring timely processing
• Support in cost optimisation through liaison with cross functional departments
• Analyse industry and demand trends and support senior management with the development and implementation of sourcing strategies
• Support in tracking inventory levels, replenishment of goods as needed and ensuring accurate records in NetSuite
• Generate and manage daily, monthly, and quarterly procurement reports
• Analyse, evaluate and monitor supplier performance to drive continuous improvement
• Support in logistics operations including shipping, local customs clearance and delivery
• Ensure compliance with all relevant laws and regulations governing procurement activities
• Develop efficient procurement solutions to enhance operational effectiveness
• Build and maintain positive relationships with vendors to secure favorable pricing on products

Minimum Qualifications:

• Bachelor’s degree in Purchasing and Supplies Management
• Registered member of a Procurement Professional Body
• IT proficient

Experience & Skills:

• Minimum of five (5) years’ work experience in purchasing and supplies management within a large organisation
• Proven work experience as a Procurement Specialist or in a similar role
• Global sourcing, in-depth understanding of procurement principles, best practices, and contract administration
• Familiarity with relevant legislative and regulatory requirements
• Understanding of standard contractual terms and conditions to mitigate legal risk
• Knowledge of International logistics and regulatory compliance is an added advantage
• Good working knowledge of purchasing strategies
• Strong analytical thinking and problem-solving skills
• Must exhibit a flexible work attitude with the ability to work productively both in a team environment and independently to meet unexpected demands
• Be client centric and resourceful in problem-solving
• Possess strong interpersonal, communication, presentation and negotiation skills
• Experience in the telecommunication industry is preferred
• Proficient in ERP systems (NetSuite) is an added advantage

Attributes

• Client focused, relationship builder
• Integrity, honest with highest ethical standards
• Boundless, passionate, and flexible
• Personal excellence, accuracy and attention to detail
• Collaborative, achieve results through teamwork and partnerships