Program Associate at Valar Frontier Solutions

Project Coordination & Implementation Support:

• Assist in the development and implementation of project work plans, ensuring alignment with program objectives and donor requirements.
• Support the organization of project activities, including workshops, trainings, and field visits.
• Track project progress and milestones, maintaining accurate records and updating project management tools.
• Assist in the preparation of project reports, ensuring timely submission and adherence to reporting guidelines.

Administrative Support:

• Maintain project files and documentation, ensuring they are up-to-date, accessible, and compliant with FCDO and/or USG standards.
• Schedule meetings, workshops, and events, coordinating logistics and sending reminders.
• Prepare agendas, minutes, and action points for meetings, ensuring follow-up on agreed tasks.
• Assist with travel arrangements for project staff and consultants, including booking flights, accommodation, and visas.
• Manage procurement processes for goods and services, ensuring compliance with FCDO and/or DOS procurement guidelines.

Financial Management Support:

• Assist with budget tracking and monitoring, updating financial spreadsheets and generating reports.
• Support the invoice review process, ensuring accuracy and compliance with FCDO financial regulations.
• Support the preparation of financial forecasts and projections for the activity based budget.
• Liaise with the finance team to ensure timely and accurate financial reporting.

Communication and Coordination:

• Act as a point of contact for internal and external stakeholders, responding to inquiries and providing information.
• Facilitate communication and information sharing within the project team.
• Assist with the preparation of reports, presentations, and other communication materials.
• Support the organization of project events and workshops.

Other:

• Undertake any other duties as assigned by the line manager, commensurate with the role.

Qualifications

• Bachelor's degree in a relevant field (e.g., international development, social sciences, project management).
• Three – five years of experience working with the FCDO and/or DOS.
• Experience in project coordination and implementation, preferably in an international development or security context.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with data entry or analysis.
• Ability to work collaboratively with diverse teams in a multicultural setting.
• Fluency in English (written and spoken).
• Flexibility and willingness to adapt to changing priorities and deadlines.