Program Coordinator, Leadership Practice at IREX

Your Background & Skills

• Bachelor's Degree in a relevant field.
• Minimum of 2 years' relevant work experience.
• Demonstrated proficiency with Microsoft Office (Outlook, Word, Teams, PowerPoint, and Excel).
• Experience collaborating with teams and across multiple organizations on a common project.
• Experience coordinating and managing aspects of virtual, global collaborations and partnerships across multiple time zones.
• Demonstrated adaptability, flexibility, and ability to respond to challenges and opportunities that arise with any new program.
• Ability to work independently and as a team member with consistent ability to take initiative.
• Proven organizational and time management skills and ability to manage multiple tasks, including the ability to prioritize and meet deadlines.
• Strong communication and writing skills in English, with a high degree of attention to detail.
• Excellent interpersonal skills and cross-cultural communication skills.
• Ability to provide reliable customer service to diverse stakeholders, such as funders, non-profit partners, and program participants.
• Experience with philanthropy preferred, but not required.
• Regional experience in Africa.
• Availability for occasional travel.
• Must demonstrate valid proof of unrestricted work authorization in Kenya.

Your Daily Tasks

•  Supporting the recruitment and selection of approximately 10 ACLFP non-profit partners (“host organizations”) and program participants (“Fellows”) by participating in recruiting and selection calls, inbox management, and project management.
• Supporting the management and execution of the ACLFP program launch in fall 2024, assisting with event logistics, travel booking and logistics, and producing event materials and resources as needed.
• On an ongoing basis, managing day-to-day operations of assigned program components, including but not limited to assisting in arranging virtual event logistics, providing fellow support and supporting the delivery of training sessions.
• Supporting communications with program participants, alumni, and partners – funders, non-profit partners, educational partners, and recruiting partners. 
• Assisting in developing and tracking traditional and social media communications content as needed. 
• Assisting in drafting correspondence for stakeholders with approval from the supervisor.
• Contributes effectively to internal meetings.  
• Supporting the accurate reconciliation of program expenses each month per corporate credit card protocols. Work with program partners and participants, including communicating program updates, answering questions, assisting with logistics, and notetaking for calls/meetings.
• Supporting partner and vendor procurement processes, including managing and processing subawards and contracts as assigned.
• Representing IREX, the Leadership Practice, and the Climate Talent Initiative both within and outside of IREX.
• Other duties as assigned.