Program Manager at The Center for International Health, Education and Biosecurity (CIHEB)

Job Summary:

The Program Manager brings together the different project components (following the technical team throughout the project cycle, coaching and guiding them in the process so they develop their capacities) and ensures quality and timely reports to the donor (monthly, ad hoc, interim and final reports to the donor). The program manager ensures constant engagement by/with different support departments to ensure timely support to the project team. The program manager is budget holder for the TRACK Program budget and supervises/monitors closely the financial planning, liquidity planning and budget utilization/burn rate monitoring. Budget management is the responsibility of the program manager for the specific project and they must ensure that this goes together with close log frame and work plan monitoring.

Roles and Responsibilities

Reporting to the Program Director, the Program Manager will;

• Ensure the planning, implementation and monitoring/evaluation and sets targets as included in the project description. Flag significant deviation from the program implementation plan and estimated expenditures; alert Program Director.
• Guarantee an efficient financial management as the budget holder for the project in compliance with CIHEB-Kenya’s model and donor regulations.
• In Collaboration with the Program Director and Technical Lead, deliver quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project, compliant and consistent reporting per CIHEB-Kenya and donor requirements.
• Develop clear understanding of CIHEB Kenya’s TRACK program and strategy to adequately communicate the vision to the program team – ensure also timely input/feedback by team on strategic issues.
• Partnership engagement at the national and county level working closely with the Program Director and Technical Lead.
• Administrative and office support activities (agreement, amendments, signed reports, communications, etc.), ensuring documentation cycle is up to date, and ensure all departments’ requirements are aligned and addressed (liaison, procurement, finance, HR, M&E)
• Prepare, monitor and implement financial and procurement plan.
• Manages and evaluates the performance of the project staff in collaboration with technical lead
• Any other duties as assigned

Experience and Academic Qualifications

• Masters in Social Sciences, Public Health, or equivalent
• Five years of experience in event-based program management, Eight years preferred.
• Excellent organizational and project management skills, using flowcharts, spreadsheets, timelines, etc., that can be shared with partners and senior staff.
• Experienced in CDC reporting and timelines.
• Ability to exercise sound judgment independently.
• Proficiency in MS Office suite.

Required Skills, Knowledge and Abilities

• Excellent Coordinator
• Ability to plan and work with minimal supervision
• Willingness to travel for fieldwork at regular intervals.
• Ability to foster teamwork
• Effective interpersonal skills and ability to work successfully with various stakeholders and professionally represent the organization.
• High level of attention to detail and task orientation; ability to manage workload and deadlines.
• Flexibility, high energy, and a strong team player. Willingness to change tasks on short notice and pitch in on team strategy when needed.