Programme Associate, G-6, Fixed-Term Appointment at UNICEF

The Programme Associate works in close collaboration with a range of staff in the CO, external partners, and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.

Summary of key functions/accountabilities:

• Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it. 
• Ensuring the timely and accurate recording and administrative processing of government & NGO proposals and requests for direct cash transfers (DCTs).
• Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team members on the status.
• Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls, and reporting systems.
• Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
• Supporting the programme section in researching, compiling, and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers, and presentations.  
• Carrying out transactions in VISION ensuring programme results, activities, and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.
• Carrying out transactions in VISION about grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
• Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Regularly monitoring budgets and financial expenditures of the section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, and keeping the supervisor informed and advised on actions for decision and/or follow-up.
• Helping prepare periodic or ad-hoc financial reports relating to the country office and donors to support the office in optimizing the use of programme funds.
• Supports capacity development activities related to programme development by preparing training materials and participating in exercises.

Impact of Results

S/He is accountable for the full spectrum of administrative and project/programme support activities. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities. Accurate programme monitoring and recommendations, data entry, and presentation of information ensure proper programme decision-making.

UNICEF values and competency Required

Core Values

• Care
• Respect
• Integrity
• Trust
• Accountability
• Sustainability

Core Competencies (For Staff without Supervisory Responsibilities) *

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

Skills

• In-depth knowledge of the administration which underpins UNICEF country office programme/project operations, including monitoring and evaluation processes.
• Strong organizational, planning, and prioritizing skills and abilities.
• High sense of confidentiality, initiative, and good judgment.
• Ability to work effectively with people of different national and cultural backgrounds.
• Strong office management skills.
• High attention to detail.
• Ability to effectively manage the section’s material resources and monitor its budget.
• Good analytical skills.
• Experience using MS Word, Excel, PowerPoint, and other UNICEF software such as SharePoint

To qualify as an advocate for every child you will have…

Education:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

• A minimum of six years of administrative or clerical work experience is required.
• Prior experience in programme support functions is an asset.
• Relevant experience in a UN system agency or organization is considered an asset.