Programme Consultant ESARO at UN Women

Duties and Responsibilities

Summary of Key Functions:

• Programme Management Support
• Financial Management Support
• Administrative Support
• Support knowledge building and knowledge sharing

Programme Management Support 

• Provide programme and administrative support to the programme team in the preparation of various programme documents, such as work plans, budgets, reports and proposals on programme implementation arrangements.
• Assemble briefing materials and prepare power-point and other presentations as required.
• Assist the Strategic Support Unit in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
• Provide guidance to the regional and country offices on project management, tracking use of financial resources and reporting.
• Maintain and operate the ESARO database and provide analysis to guide quarterly reviews.
• Participate in implementation reviews and planning workshops and assist in preparing relevant output reports.
• Make travel arrangements for the Strategic Support Unit, including preparation of travel requisitions and claims.

Financial Management Support   

• Use Quantum to prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of projects.
• Create requisitions in Quantum for receipt of goods and services, including making budget check for requisitions, POs and vouchers.
• Supports knowledge building and knowledge sharing
• Provide support and participate in the knowledge management seminars/workshops.
• Contribution to knowledge networks and communities of practice.

Key Performance Indicators

• Timely and accurate support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely preparation of minutes;
• Timely and accurate tracking of data for RO management and donor purposes;
• Quality maintenance of internal systems;
• Quality/timely background and presentation materials.

Competencies

Core values

• Integrity
• Professionalism
• Respect for Diversity

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong analytical skills
• Extensive experience with administrative tasks and standard corporate operations
• Highly organized and developed critical thinking.
• Good understanding of assessment of metrics and comparative analysis
• Familiar with data mining applications used to retrieve information for analysis, as well as electronic reporting tools.
• Excellent oral and written communication skills, evidenced by comfort in sharing and interpreting report data and preparing performance statements
• Organized and detailed in all aspects of work.
• Have an ability to manage diverse activities and to meet deadlines required; flexibility to changing situations and priorities desired.
• Proficiency with Excel in monitoring and analyzing data.
• Ability to work independently in a fast-paced environment and meet strict deadlines.

Required Skills and Experience

Education and certification 

• Bachelor’s degree in Social Sciences, Business Management, Public Administration.

Experience

• At least 7 years of progressively responsible experience in administration, programme management support.
• Work experience in administrative support of development programmes or projects.
• Experience in working in a computer environment using multiple office software packages.
• Have basic quantitative skills.
• Work experience within the UN system is an asset.