Programme Officer at Trade Mark East Africa

Roles and responsibilities

Supporting Programme Delivery:

• Provide support to the country team in the strategic development of country programmes by providing input in strategy development, Project Appraisal Reports (PARs) and project formulation.

• Perform analytical, diagnostic and assessment of data requirements for the implementation of country specific projects and provide support in the management of data collection for baselines, reviews and evaluations.

• Provide support to Project Leaders with management of consultants, procurement documentation, generation of tender processes through the Contract Management System (CMS), and participating in bid evaluations.

• Provide support in updating documentation on the Management Information System (MIS), including work plans, monitoring plans, and risk plans.

• Provide support to country teams during quarterly and annual reporting through MIS and completion of Programme Progress Quarterly and Annual Progress Reports.

• Provide support to country teams in initiating project closeout procedures and ensuring project documentation on evaluations, research and lessons learned are up to date.

• Support Project Leaders with maintenance of accurate project documentation.

Monitoring and Evaluation:

• Manage and co-ordinate the Country programme’s Monitoring and Evaluation (M&E) requirements with the programme’s priority beneficiaries (government institutions, private sector and civil society organizations) in establishing M&E systems. These include development of baseline data, indicators of success, targets, results chains and monitoring plans.

• Liaise with implementing partners in the collection and submission of required reports and data on the progress of monitoring plans and activities.

• Provide oversight and support to the country team on M&E systems, plans and processes.
• Liaise closely with the Results team on implementation progress, preparation of periodic reports, review of new proposals and lessons learnt, to ensure consistency and complementary between country and regional programmes.

• Provide regular updates on progress of Kenya’s projects on the Results Management Information Systems (RMIS).

• Manage the country programme’s results framework and update it regularly.

Job description

Communications:

• Manage the Kenya programme’s corporate communications budget to ensure sound impact and Value for Money (VFM).
• Participate in developing content, and ensuring regular updates, on Kenya’s project activities, for the general TMEA website and the Kenya Country page.
• Liaise with the TMEA Communications team to develop “common-man stories” on TMEA Kenya projects and prepare/write press releases on key TMEA Kenya events and share these with the national and/or regional media sphere.
• Support the organization of TMEA Kenya supported events and coordinate reporting of these in the media and to other TMEA offices.
• Liaise with the Communications team to organize internal and external events and media trainings.
• Liaise with the Sustainable and Inclusive Trade (SIT) Unit to streamline climate change, gender inclusivity, and safeguards standards in programme/project management cycle.

Knowledge Management:

• Oversee the regular production of TMEA Kenya’s knowledge materials including publications, policy and research studies, economic research papers and briefs.
• Coordinate work with TMEA Kenya consultants on setting up a national knowledge sharing platform, possibly hosted/managed by TMEA Kenya, to ensure sharing of research papers between interested parties at national and regional levels.
• Create a library of all necessary information on national context, projects and implementation progress towards EAC integration to be managed by the Kenya programme.
• Organize regular learning events with partners.
• Develop strong relations with regional office and country programme to ensure coordinated

knowledge management.

Corporate Level Responsibilities:

• Apply the highest standards of controls and risk management practices and behaviours and embed a positive risk and control culture.
• Demonstrate prudence, sound judgement and appropriate and timely escalations in management of all types of risk (including fraud risk) applicable to the programme officer’s role.
• Understand and comply with the relevant end-to-end processes including applicable risks and controls.
• Seek to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing root-causes and taking ownership of identified mitigating actions.
• Complete all relevant mandatory trainings within the stipulated timelines.
• Participate in regular informal and formal reflection, knowledge sharing and learning events.
• Document lessons learned and best practices for knowledge sharing and learning.

Promote and adhere to TMEA’s core values and ensure compliance with organisational policies and procedures.Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any corruption or suspect behaviour that threatens TMEA’s reputation

Academic and professional qualifications
• Undergraduate degree in social sciences, business administration, development studies or related field OR
a master’s degree in a related field.
• Professional qualifications in project management, M&E or communications will be an added advantage.

Work experience

• At least five years’ experience for undergraduate degree holders OR at least three years’ experience for
• postgraduate degree holders in managing and coordinating projects, including monitoring and evaluation, knowledge management and communications activities for donor funded programmes