Programme Support Services Assistant (Maternity Cover) at Save the Children

KEY AREAS OF ACCOUNTABILITY 

Supply Chain.

• In charge of warehouse at field office level, ensure TIMs and other warehousing records are updated daily.
• Support programme staff to develop procurement plans.
• Coordinate field office procurement requests and LPOs for local procurements liaising with Supply Chain Officers in Turkana and Programme Implementation team
• Coordinate delivery and recording of items sourced from local suppliers working closely with Turkana supply chain team.
• Communicate with IT and Supply Chain for maintenance or upgrading or replacement of any asset assigned asset and GPE assigned to specific Field Office. 
• Responsible of goods and Parcel dispatches to Nairobi and the field respectively.
• Together with project staffs, develop appropriate movement plans to field sites that are safe for travel.
• Allocation of fuel to SCI fleet and hired vehicles guided by approved movement plans and ensure accountability in the log sheets.

Human resources and administration

• Lead administrative function to ensure the provision of effective administrative support in the field office. Ensure office is clean, well maintained and has all essential suppliers.
• Ensure the guesthouse is clean and well maintained.
• Responsible for casual’s labourers at the field level.
• Coordinate with Admin Nairobi on incoming and  outgoing visitors for transportation and accommodations at the field
• Allocate SCI assets to respective staffs in the field office.
•  Carry out disposal of obsolete assets

Financial accounting, planning and budgeting.

• Assist with documentation at field office level.  Consolidate all financial documents generated at field office and send to relevant officers in Nairobi; these include supplier invoices, staff liquation, Mpesa payment lists, receipts, etc.
• Monitor field office and guesthouse utilities costs e.g. water, electricity, telephone/Mobile usage, billing, and others related office utilities.
• Scanning of all payment and share with supply chain and Admin focal point persons and Finance officer in Turkana.

QUALIFICATIONS AND EXPERIENCE

• A Degree/Diploma in Procurement and Supply or Business Administration from a recognized University.
• Minimum three year’s relevant experience in Support Services within a busy organisation
• Strong knowledge/experience HR and admin, logistics and financial management. 
• Proficiency in working with computers particularly spread sheets and word processing
• Demonstrates a strong drive and commitment to achieve agreed objectives
• Good communication skills.
• Excellent interpersonal skills with the ability to maintain confidentiality
• Experience of working within a team and team building.
• Ability to work in a multi-cultural setting

Closing; 2nd May 2023