Project Admin at Q-Sourcing Servtec Group

Key Functions/Key expected results

• Work directly with Head of projects to implement project goals
• Coordinate and manage project tasks and deliverables.
• Conducting administrative duties, such as setting up meetings and drafting billing summaries
• Ensure total project compliance to statutory, legal and policy requirements
• Supervise all the staff on site and ensure task allocated is completed on time. Review processes to improve efficiency
• Performance management in liaison with HR Manager and client line Managers
• Payroll processing for project staff.
• Prepare monthly reports and share with management and client.
• Maintaining staff attendance register on site.
• Report any disciplinary issues to HR for handling.
• Updating and reporting on the schedule progress, budget and spending.
• Identifying skill gaps and ensure closure
• Keep and maintain integrity of all project records
• Participate during interview process for recruitment of staff in their project.
• Monitoring project performance and agreeing on priorities with client.
• Communicating your project plan internally and with the client
• Assign duties to staff to implement project goals, as needed.
• Planning around your team’s skills to ensure end success
• Oversee variable aspects of projects and provide direct assistance to ensure timely project execution.
• Make requisition of materials and other items necessary for completing project goals.

Academic qualifications

• Diploma in Project Management or HR or related
• Excellent planning & Organization skills.
• Basic Accounting and proficiency in Excel.
• Excellent interpersonal and Communication skills
• The ability to work under pressure and meet deadlines
• Tact, swiftness and attention to detail are a MUST
• Excellent problem solving and decision-making skills
• Pro-active, flexible, positive and reliable
• Excellent people skills to interact with staff, colleagues, and cross-functional teams

Previous Relevant Work Experience Required.

• Minimum 2 years working experience.
• Experience of 2 years in outsourcing services on in an administrative role.
• Preferred experience in Sales / Customer Service.