Project and Finance Officer- Kisumu at Agriterra

Tasks and Responsibilities

Finance:

• Financial administration: Collect, check, and record transactions from incoming invoices, bank statements, payroll, expense statements, etc., in the accounting system. Prepare payment batches for approval. Ensure the fixed assets register is accurate. Ensure accurate recording of accruals and prepayments. Assist in the month-end and year-end closing process. Support on ad hoc financial tasks. Provide support on (project) audits.
• Budget & Financial planning: Assist with coordinating the annual budgeting cycle and consolidating all financial data related to the project’s operations and activities
• Reconciliation: Prepare, analyse, and reconcile bank and cash books as well as suspense and intercompany accounts. Take action to escalate unreconciled transactions to the financial controller and/or the operations manager.
• Administration of hours: Ensure an accurate and reliable administration of timesheets and expense statements. Monitor completeness of the time sheets, identify discrepancies, and discuss these with the employee and/or supervisor. Process approved timesheets in the accounting system and ensure the process of intercompany invoices when necessary. Calculate holiday/leave balances for staff.
• Compliance: Ensuring compliance with internal controls, the Agriterra finance manual, and general accounting principles

Project support:

• Facilitate events: make the necessary preparations for trainings, events, client visits, etc. This includes transport and accommodation for staff and visitors in line with Agriterra’s procurement guidelines.
• Report and monitor the progress of project implementation by providing relevant reportsfor project staff.
• Project administration: assist CAs in keeping project data up to date in AIN. Prepare client/consultancy/services (supplier) contracts, ensure these are signed and stored appropriately, and follow up on payment requests when assignments are completed.
• PMEL support: collection and entry of data and documentation relevant to project monitoring and evaluation.

Office support:

• Administrative support: Provide support to the wider organisation by assisting in a wide range of general (ad hoc) administrative tasks.
• Office management and reception: support in office management and reception tasks, including a yearly review and quotation concerning new contracts from regular suppliers (plane tickets,car rental, hotels, etc.).
• Reporting to local and national government institutions to ensure Agriterra meets local requirements.
• Operations support: assist the Project FinanceController in a wide range of tasks within the operations domain,including HR and IT.

What do you bring

Education & Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, Agricultural Economics, or related field.
• CPA, ACCA, or similar certification is an added advantage.

Experience

• 3–5 years of experience in project finance and budgeting of donor-funded projects, preferably in an international organisation supporting agricultural development projects