Project Coordinator at Council of Governors

Job Summary

Component 1 is the main thrust of the project. The Component 1 coordinator will be based at the Council of Governors to coordinate with the assistant coordinators in supporting County Departments of Health (CDOH) for timely and effective implementation of the project. S/he will coordinate the day-to-day implementation of County-level activities working closely with CDOH. The coordinator will provide leadership, management, and evaluation of all aspects of the county level component.

Qualifications

•  Master’s Degree in Public Health, Project management, strategic planning or any relevant field.
•  Basic degree in Economics, health policy, and planning, health-related field e.g. nursing, public health, medicine, clinical medicine.
•  Strong working knowledge of English (spoken and written).

Responsibilities

• Coordinate with the CDOH timely formulation, review and consolidation of quality evidence-based Annual Work Plans, linked to programme based budget and ensure the same are submitted to the Project Manager before the set deadline. In doing so, the Coordinator and his/her team should be guided by the AWP quality appraisal tool
• In collaboration with the project Social safeguard Officers at the MoH, ensure that Counties with Vulnerable and Marginalized Populations plan, budget and implement social safeguards activities.
• Coordinate the development and review of the county procurement plans in relation to the project funding, and ensure the same are submitted to the Project Manager before the set deadline.
• Support in the development of quarterly implementation plans for the counties which is in alignment with the cAWP.
• Provide leadership and coordinate implementation support needed at level in accordance with the county AWPs thus ensuring objectives are met within the required time frame and budget.
•  Review quarterly financial and technical report from the counties, and ensure that:
  • Counties submit quality timely technical and financial reports in accordance with the project reporting templates.
  • Quarterly technical and (unaudited) financial reports are compiled and submitted to the PM within 15 days after end of each quarter (4th quarterly report serves as the annual report).
• In collaboration with the accountants, ensure that counties document their expenditure on a monthly basis
• Develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, national and county government officials, donors, and other NGOs).
• Ensure feedback from the project on implementation is transmitted in a timely manner to the relevant stakeholders.
• Collaborate with component 2 coordinator and KEMSA in facilitating procurement of strategic commodities.
• Hold regular team meetings with the assistant coordinators to discuss on implementation bottlenecks and experiences and identify potential solutions.
• Collaborate with CDOHs and selected HFMCs and community health unit committees in the selection and implementation of activities for enhancing community engagement (CE)
• Support orientation and capacity building of CDOHs on the Project and its implementation, with special reference to component 1.
• Support training of key project staff at county level-Project accountants, Procurement officers, audit and focal persons.
• In collaboration with project M&E officer, support coordination of annual county data verification and ensure adherence to the MTEF Cycle.
• Plan for county monitoring visits to provide technical assistance to the counties.
• Review the minimum grant conditions and check for compliance before funds disbursements.
• Prepare summaries of incurred expenses in consultation with the project accountant on a quarterly basis.
• Advice the PM on challenges in implementation at the county level, and any changes suggested by the counties in their work plans.
• Any other project relevant duties as assigned by the Project Manage

Qualifications

• Master’s Degree in Public Health, Project management, strategic planning or any relevant field.
• Basic degree in Economics, health policy and planning, health related field e.g. nursing, public health, medicine, clinical medicine.
• Strong working knowledge of English (spoken and written).

Skills

Experience / Competencies

• At least 6 years post-basic working experience in implementation of project in the health sector. Minimum 2 years of experience as coordinator at the county level. Knowledge of the devolved health sector is an added advantage. Advanced leadership and project management skills.
• Good report and proposal writing skills, good negotiation skills. Advanced planning, assessment and analytical skills.
• Team-player with good inter-personal skills.