Project Delivery Manager at Diba Archiventure Ltd

Position Summary

• The Project Delivery Manager will be responsible for planning, coordinating, and delivering projects from award through completion and handover. The role acts as the central link between clients, consultants, designers, procurement, suppliers, contractors, and site teams to ensure projects are delivered on time, within budget, and to the required quality standards.
• The Project Delivery Manager is accountable for project execution, documentation, communication, reporting, and overall project performance.

Key Responsibilities

Project Planning & Coordination

• Develop and maintain project schedules and delivery plans.
• Coordinate all project activities from design through handover.
• Establish project milestones and monitor progress.
• Identify potential delays and implement mitigation measures.
• Ensure all project stakeholders are aligned on scope, timeline, and deliverables.

Client Management

• Serve as the primary point of contact during project execution.
• Conduct client meetings and prepare meeting minutes.
• Provide regular project updates and progress reports.
• Manage client requests, instructions, and approvals.
• Maintain strong client relationships throughout project delivery.

Design & Technical Coordination

• Coordinate with architects, designers, engineers, and consultants.
• Review project drawings and specifications for completeness.
• Track design submissions and approvals.
• Ensure construction and manufacturing teams receive updated information.
• Identify and resolve design coordination issues.

Procurement & Supply Chain Coordination

• Coordinate procurement activities with suppliers and vendors.
• Track material orders, fabrication, delivery, and installation schedules.
• Ensure materials meet project specifications and quality requirements.
• Monitor procurement lead times and identify potential supply risks.
• Follow up on supplier performance and delivery commitments.

Contractor & Site Management

• Coordinate contractors, subcontractors, and installation teams.
• Monitor site progress against approved schedules.
• Conduct regular site inspections and project reviews.
• Ensure compliance with quality, safety, and project requirements.
• Track and resolve site-related issues.

Commercial & Cost Control

• Monitor project budgets and approved costs.
• Track variations, additional works, and change orders.
• Review supplier and contractor quotations.
• Coordinate with the finance team regarding project payments and cash flow requirements.
• Assist in cost forecasting and project profitability monitoring.

Documentation & Reporting

• Maintain project documentation and records.
• Prepare weekly project status reports.
• Prepare meeting minutes, action trackers, and project dashboards.
• Track project risks, issues, and mitigation actions.
• Maintain updated project files and correspondence.

Quality Management

• Ensure works are executed according to approved drawings and specifications.
• Coordinate inspections and quality checks.
• Monitor snagging and defect rectification processes.
• Ensure successful project handover and closeout.

Handover & Close-Out

• Coordinate project completion and client handover.
• Manage snag lists and close-out activities.
• Ensure all project documentation is completed.
• Obtain completion certificates and client sign-off.
• Conduct lessons learned reviews after project completion.

Key Performance Indicators (KPIs)

Delivery

• Projects delivered on schedule.
• Project milestone achievement rate.
• Average project delay days.

Financial

• Project gross margin achievement.
• Variation order recovery rate.
• Budget compliance.

Client Satisfaction

• Client feedback scores.
• Repeat business generated.
• Number of unresolved client issues.

Operations

• Weekly reports submitted on time.
• Action items closed on schedule.
• Snag closure period.

Qualifications

Education

Bachelor’s Degree in:

• Construction Management
• Civil Engineering
• Architecture
• Quantity Surveying
• Project Management Related field

Experience

• Minimum 5 years experience in project management.
• Experience in design-build, hospitality, commercial, interior fit-out, or construction projects.
• Experience managing multiple projects simultaneously.

Technical Skills

• Project scheduling and planning.
• Microsoft Project.
• Microsoft Excel.
• AutoCAD drawing review.
• BOQ and cost tracking.
• Contract administration.
• Procurement coordination.

Preferred Experience

• Hospitality projects.
• Interior fit-outs.
• Tensile structures.
• Design-build projects.
• Manufacturing and installation coordination.

Personal Attributes

• Strong leadership and ownership mindset.
• Excellent communication skills.
• Highly organized and detail-oriented.
• Strong problem-solving ability.
• Ability to work under pressure and manage multiple priorities.
• Commercial awareness and cost-conscious decision making.
• Proactive and results-driven.