Project & Finance Associate at African Development Solutions (Adeso)

SPECIFIC ROLES AND RESPONSIBILITIES

Support to Adeso’s Subsidiaries: 

• Ensure that Adeso subsidiaries (Kuja, Skyview, and Durdur) have robust processes and policies to ensure smooth operations and compliance.
• Assist in drafting business plans and creating strong financial frameworks that safeguard the subsidiaries’ financial health, supporting their long-term goal of becoming financially independent.
• Generate financial reports, prepare budgets, implement cost control methods, and conduct research on revenue models and financial strategies.
• Collaborate with department heads and leadership teams in the development of products, pricing strategies, market development, and business expansion efforts.
• Oversee the coordination and timely delivery of tasks across the subsidiaries.

Project Management Support:

• Monitor project progress, ensuring timelines, milestones, and deliverables are met.
• Collaborate with cross-functional teams within the subsidiaries to ensure smooth execution of project activities.
• Provide regular updates on project status, risks, and progress to senior leadership, highlighting challenges and proposed solutions.
• Other PM support as needed

Administrative Functions:

• Prepare content for strategic and leadership meetings, ensuring alignment with organizational goals.
• Conduct budget and expense reviews related to travel and daily operations to optimize resource allocation.
• Assist in the development of Standard Operating Procedures (SOPs) and policies for subsidiaries, particularly during growth and launch stages.
• Foster strategic coordination with subsidiary team leaders and department heads to ensure alignment with overarching organizational goals.
• Support the development and tracking of Objectives and Key Results (OKRs) and Key Performance Indicators (KPIs) for subsidiaries.
• Contribute to the creation of business plans for early-stage and post-MVP (Minimum Viable Product) subsidiaries.
• Provide pre- and post-travel administrative support, including ticket booking, visa arrangements, and per diem coordination.
• Perform additional tasks and duties as required to ensure the effective functioning of the subsidiaries.

EDUCATION, SKILLS AND EXPERIENCE

Education & Experience:

• Bachelor’s degree in business, Finance, Accounting or related field required.
• Minimum of 5 years in a related sector or as a high-end Executive Assistant
• Demonstrated knowledge of and experience working in social enterprises and the private sectors is required
• Understanding of Non-profit or NGO finance is a PLUS
• PMP Certification or 3 years defined Project Management experience and project completion is ESSENTIAL
• Ability to see the ‘route’ and the end goal of an initiative
• Must be able to anticipate future consequences and trends
• Exceptional capacity for working well with in teams and building strong relationships with all levels of employees.
• Ability to take initiative 
• A self-starter with the ability to work independently
• Confident and comfortable in fast paced environment
• Demonstrated resourcefulness in setting priorities
• Must be comfortable balancing tasks and goals between people and systems
• Strong project management skills and experience
• Equally strong and versatile with numbers, verbal and written communication

Technical Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with financial management software (e.g., QuickBooks, SAP) is a plus.
• Project Management: Experience with tools like Asana for tracking project progress.
• Communication Skills: Strong written and verbal communication abilities. 

Personal Attributes:

• Detail-oriented with strong accuracy in managing documentation and research.
• Proactive and solution-oriented, with a collaborative mindset.
• Flexible and adaptable to changing priorities.
• Discretion is an absolute must

Additional Requirements:

• Fluency in English. Proficiency in Somali is an advantage.
• Must be based in Nairobi – ‘this job requires going to places to do things’ 
• Business oriented. Must be bottom line and profit-minded
• Training/Upskilling Needs:
• Advanced Project Management skills
• Finance Modeling Abilities