Project Management Coordinator at International Livestock Research Institute (ILRI)

The International Livestock Research Institute (ILRI) seeks to recruit a Project Management Coordinator to contribute to the efficiency of ILRI’s project implementation by supporting activities within ILRI’s Project Management Office.  The Coordinator will support the continuous development, implementation, and compliance with ILRI’s program management framework.  S/he will ensure accurate records and information systems/ databases are maintained, and that the flow of information between the Project Management Office, the Business Development Unit, and the implementation teams is accurate and efficient as possible.  The coordinator will support the development ILRI’s capacity in project management.

Key Responsibilities

PMF Support and Maintenance 25%

• Support the use and continuous improvement of ILRI’s Program Management Framework
  • Support Program Leads, Program Managers, Project Managers, and Principal Investigators to identify challenges with processes and initiatives and to compile lessons learned.
  • Support a process and culture of continuous Improvement within program management by collating feedback, providing input, reviewing outputs, compiling recommendations, seeking approval for, and making updates to the PMF.
  • Support the design, development, and implementation of tools materials for improved project management within ILRI and beyond. 

Project Status Tracking 20%

• Support the generation of regular project level dashboards to present project status, including milestones, financial and impact targets, financial and impact accomplishments to-date.

Tracking of Donor Reporting 10%

• • Work with project teams to ensure project teams’ records of donor reporting obligations are accurate.
  • Track and report on the submission of reports, ensuring these have been delivered on time.

Pipeline Coordination 15%

• Compilation and Reporting of Resource Mobilization Pipeline. 
  • Liaise with Program Leads, Program Managers, and others to ensure the accuracy of the information on funding opportunities. 
  • Support the monitoring and evaluation of ILRI program performance and develop reports for use internally and for CGIAR System Organization.

Capacity Building, Ad-hoc Support, and other responsibilities 30%

• Support the preparation, coordination, and delivery of capacity building events.
• Support trainings of (new) staff on project management practices—including global practices and ILRI processes.
• Provide interim support for project management where required.
• Participate in ILRI, Corporate Services, Project Management Office, Business Development Unit, and GGIAR related groups, discussions, task forces, etc., as appropriate.
• Perform any other related duties as may be assigned

Requirements

• Bachelor’s degree in project management , International development/International relations, Agriculture, Business, Project Management, or a related field.
• At least seven years of relevant experience
• Experience in international development, agricultural research, or NGOs beneficial
• Project management certification (PMP or Prince2), or a commitment to become certified within the first 15 months of employment.
• Understanding of project management, quality management, process documentation.
• Proficiency in MS Office applications.  Knowledge of project management and cloud-based collaboration software is an advantage.
• Ability to collaborate with a diverse set of internal and external stakeholders.
• A commitment to ILRI’s mission and to upholding ILRI’s values.