Project Management Support Associate (Fund Management) (Parental Leave Cover) at United Nations Office for Project Services (UNOPS)

Portfolio Planning, Implementation and Monitoring

• Support all aspects of country programme and project implementation and service delivery in full compliance with UNOPS rules and regulations.
• For procurements, review project TORs, coordinate with the Procurement team to identify relevant tender modalities, prepare and launch tender process, coordinate the proposals evaluation and contract set-up, monitor contract implementation, facilitate project’s technical product review, and facilitate project payments and contract closure.
• For recruitments, prepare TOR, RRF and relevant documents, coordinate with HR to identify relevant recruitment modalities, and contribute to the recruitment process per the management’s guidance.
• Monitor progress for all projects under his/her responsibility, anticipating implementation and contractual issues, and coordinating with relevant colleagues and teams to address common problems while referring complex issues to the supervisor for advice on suitable course of action.
• Participate and contribute to the regular meetings with the Programme team to discuss programme and project planning and progress.

Implementation of ETP Operational Strategies

• Follow ETP operating manuals and the Fund Management’s guidelines to disseminate information and ensure awareness of and compliance by all staff.
• Maintain and organize accurate records of project data, files, templates, and other documents on the ETP shared drive. 
• Contribute to the preparation of UNOPS quarterly project assurance reports, ETP semi-annual and annual reports to the Steering Committee, and other ad hoc reports requested by ETP funders.
• Support the drafting and facilitate UNOPS review of legal documents, such as MOUs, partnership agreements, funding agreements, as assigned by the supervisor.
• Identify best practices and lessons learnt linked to the Fund Management work and regularly update the project tracker/dashboard to institutionalize and disseminate information and knowledge.
• Foster effective working relationships internally with the relevant UNOPS offices and units such as MCO, PMO, SSU, Finance, IPAS, etc.; and externally with project implementing partners and consultants.

Cross-cutting Secretariat Support

• Support travel arrangements for ETP staff, and ensure timely response, proper documentation, and payment processing.
• Organize and provide logistical support for meetings, events, trainings, workshops, and study trips.
• Support the preparation and organization of two meetings per year for ETP Steering Committee (composed of a dozen funder representatives), one virtually and one in-person.
• Prepare agenda, briefing notes or presentation materials as required for events, mission travels, or discussion on project activities.
• Coordinate with all ETP staff to gather information and compile the ETP bi-weekly programme updates for sharing with the EAPMCO Director.
• Carry out other operational and support activities, as needs arise.

Education

• High School Diploma is required.
• First University Degree or Technical Diploma in Business Administration, Public Administration, or relevant disciplines will be an asset and may substitute some of the required years of experience.
• Master’s degree in the above mentioned field/s is preferred.

Experience

• Minimum of six (6) years of relevant experience in project/programme management support, general administrative, logistics, or operations’ support services in national or international public or corporate organizations in combination with a High School Diploma is required.
• Prior experience in fund management  or related fields is an asset.
• Proficiency in computer and office software packages (G-Suite) and experience in handling web-based management systems is preferred.
• Experience in use of Enterprise systems including OneUNOPS is desirable.